The Opportunity
- Adecco is partnering with a Technology Multinational Corporation company to search for Event Planner
- Focus: Managing event such as small dinners, lunch bookings in exclusive private dining rooms, training sessions, office wide meetings etc from start to end
- Office location: Singapore (Central)
- Working hours: Monday - Friday (Office Hour)
- This role is starting off as contract position
The Talent
- 1 to 3 years in event management experience preferably with a Hotel/Catering industry background(Including good planning and operational understanding)
- Good interpersonal and multi-tasking skills
- Good written and verbal communication skills
- Ability to manage time and meet required deadlines in a fast-paced and dynamic environment
- 3rd Party Vendor/Partner & Service Quality Management
The Job
- Provide guidance on the policy information to internal clients are adhered to for all events
- Provide advisory services to internal clients to assist with cost mitigation - offering alternatives or championing use of the office where possible for events
- Be the main point of contact with clients and vendors for all events
- Venue sourcing: provide options to internal clients based on their brief & budget
- Create and maintain a budget for each event, seeking approvals where necessary and reconciling costs post event
- Negotiation of rates and terms with suppliers
- Meeting logistics (venue management, caterers, audio visual etc) including drafting run sheets and floorplans
- Process deposits and invoices for all events and coordinate with finance team in China to ensure payments are made on time and allocated correctly.
- Arrange printing and materials for events Liaise with internal (Marketing, Finance, Legal etc) and external clients (theme-ing providers, AV companies, printing suppliers, etc.)
- Provide occasional off-site support for functions
- Develop and maintain excellent working relationships with stakeholders and suppliers
- Assist M&E Manager with internal communications ideation and delivery
- . Offer and brainstorm solutions to internal issues and assist to streamline program where necessary
- Work with pan-ASEAN team to streamline and baseline current processes to help smooth delivery across the region
Next Step
- Prepare your updated resume (please include your current salary package with full breakdown such as base, incentives, annual wage supplement, etc.) and expected package to:
- Email Topic: Apply: Event Planner
- We regret to inform that only shortlisted candidates will be contacted
Ling Kai Hoe
EA Licence Number: 91C2918
Personnel Registration Number: R22106166
