About the job
Acclime is a leading provider of business services, specializing in corporate compliance, accounting, tax, and more. We help businesses navigate the complexities of international growth and expansion with tailored solutions designed to drive success. Join our innovative team and play a key role in delivering high-quality services that empower businesses to thrive in today's global marketplace.
Position Overview:
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our CEO, based in Singapore. The ideal candidate will be responsible for handling a wide range of confidential and high-level administrative duties, ensuring smooth operations for the CEO and the broader team.
Job Title: Executive Assistant
Location: Singapore
Key Responsibilities:
- Manage, coordinate, and maintain the CEO's schedule, including meetings, appointments, and other activities. Highly proficient in calendar management, effectively handling priorities and resolving conflicts in the CEO's schedule.
- Oversee and manage the itinerary and agenda, travel logistics, and activities, encompassing accommodations, transportation, and meals.
- Coordinate with colleagues and external contacts to arrange travel, visas, and lodging.
- Coordinate major events involving the CEO.
- Assist in organizing regular partner engagement meetings and events, including managing logistics, preparing for conferences, booking rooms and facilities, and arranging refreshments.
- Respond to and send emails on behalf of the CEO, including forwarding them to the appropriate personnel for handling.
- Compose routine and non-routine correspondences and presentation from brief notes, oral or written instructions.
- Assist with vendor payment requisitions, ensuring all payment requests are submitted and processed promptly.
- Prepare expense reports and manage payments for expense items.
- Assist with document management and electronic filing, maintaining professionalism and strict confidentiality with all materials.
- Support specific projects from an administrative perspective, as and when required.
- Take on ad-hoc projects and assignments as directed by the CEO, ranging from managing initiatives to organizing special company-wide initiatives.
Qualifications & Experience:
- Diploma or degree in business studies, administration, management or equivalent.
- Minimum of 5-7 years of relevant experience in an administrative or executive support role, preferably within a similar industry or function.
- Strong verbal and written communication skills.
- Proven ability to handle confidential and sensitive materials and critical assignments professionally.
- Independent, meticulous, and maintaining a high level of professionalism in a fast-paced environment.
- High level of attention to detail and accuracy.
- Proficient computer skills and in-depth knowledge of relevant software such as MS Word, PowerPoint, Excel, etc.
- Able to prioritize and multi-task. Good time management, planning and organization skills, customer-service orientation.
- Flexible and eager to learn new skills and approaches as needed.
Interested applicants may forward their updated CVs to [Confidential Information]. We regret that only shortlisted candidates will be notified
