Family Group: Administration
Executive Assistant, Clinical Service Planning
JOB DESCRIPTION
As an Executive Assistant, you will provide secretarial and administrative support to Clinical Service Planning (CDC2 Redevelopment), a team in TTSH tasked to plan, design, develop and construct new patient-centric healthcare facilities under the auspices of Phase 2 of HealthCity Novena Masterplan of TTSH. The responsibilities include:
Providing secretarial support to the core team, including:
Planning and coordination of meetings
Handling meeting logistics
Collation and dissemination of meeting materials
Taking simple minutes of meeting or file notes when needed
Collation and organisation of data, including:
Returns from information requests.
Generation of statistics for reporting and submissions
Assisting in the departments administrative matters, such as establishing and maintaining the records of official documents and correspondence.
Maintaining records of department assets, such as IT equipment and office supplies.
Raising of invoices for payment
Any other administrative duties as assigned by your supervisor.
JOB REQUIREMENTS
Diploma in any discipline, with preferably at least 1 2 years of administrative experience.
Good verbal and written communication skills.
Systematic and meticulous.
Self-motivated and strong problem-solver.
Ability to multi-task and prioritise multiple assignment and work effectively under tight deadlines.
Proficient in MS Office applications.
