Executive Assistant & Finance Support

Job Summary

The Executive Assistant & Finance Support reports to the Chief Financial Executive (CFE) for the Asia Pacific (AP), Europe & Middle East (EME) region, and is responsible for providing quality and efficient administrative assistance. This position also supports the whole AP and EME Finance & Accounting Organization.

Core Work Activities

Personal Assistant Duties:

. Provide comprehensive secretarial support, including managing calendars, scheduling meetings, and organizing appointments and engagements across different time zones (Asia, US and EME). Proactive in avoiding conflicts and findings suitable solutions.

. Proactively anticipate CFE needs and assist in ad-hoc tasks to facilitate efficient operations.

. Act as a liaison between the CFE and other stakeholders, conveying instructions and ensuring effective communication.

. Maintain confidentiality and handle sensitive information with discretion and professionalism.

Administrative, Event Planning and Travel Management

. Organize offsite regional AP & EME conference

. Organize both local/regional offsite team meetings/team building events within allocated budget

. Arrange and coordinate complex travel arrangements, including visa processing and accommodations. Prepare detailed meeting/ travel agenda and schedule meetings in advance of each trip

. Partner with travel agent ensuring accurate itinerary and billing

. Assist with general administration and clerical duties.

Compliance and Finance related support:

. Assist with annual review of SOPs for yearly audit

. Assist in preparation of power point slides for townhall, meetings and presentation

. Assist on monthly reporting and analysis

. Ensure SOPs and contents in Finance SharePoint are updated

. Gatekeeper for signing of documents, ensuring proper review process is followed

. Co-ordinate with various team for all required documents and agreements to be signed on a timely basis

Candidate Profile:

. Minimum Diploma. General Degree preferably in business, finance or accounting.

. 5-8 years relevant working experience.

. Finance and Accounting knowledge and experience is a plus.

. Able to work independently, set/adjust priorities effectively in a fast-paced environment.

. Possess good interpersonal, organizational, and problem-solving skills.

. Ability to learn quickly, multitask effectively and prioritize tasks under pressure.

. High level of professionalism, discretion, and confidentiality are a must.

. Excellent (written and verbal) communication skills.

. Attention to detail sound judgment and use of discretion diligence, dependability, and strong work ethic and sense of responsibility.

. Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint.

. Flexible and able to work between three different time zone

Marriott Vacations Worldwide is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture.