Family Group: Administration
As an Executive Assistant, HR Well-being, you will provide support and assistance to the Department in organizing and coordinating various Workplace Health Promotion programmes which may include sports, social and recreational activities, mental and emotional well-being programmes and initiatives to create an environment to improve and enhance staff health, well-being and work-life.
Key Roles and Responsibilities
Provides administrative support to all HR Well-being organised programmes and activities. This will include preparation of publicity materials, registration, attendance taking etc
Liaise with internal/external stakeholders to coordinate the conduct of the activities which would include venue preparation and setup, delivery and logistics coordination, fees collection etc
Responsible for the administration of the Corporate Passes which include staff booking, portal maintenance, data management, membership renewal etc
Process application for Gym membership sign-up/renewal, Facilities bookings e.g. staff lounge, mother room etc and submit for access request.
Support the team to plan and organise various hospital level health, sports and social activities events e.g. Inter-Department Games, Workshops, Talks, Dinner & Dance etc
Support the Departments digitalization efforts to improve connectivity with staff in accessing well-being initiatives and programs.
Ensure timely processing of payment to vendors for services rendered and keeping proper accounting records of the transactions.
Assists in the maintenance of well-being facilities and equipment in the Department.
Requirements
Diploma holder in Health Management and Promotion (Health Services Management, Sports & Wellness Management etc) or equivalent discipline with at least 2 years of work experience.
Proficient in Microsoft Office and creative software.
Good communication skills and service orientated mindset
Experience in health promotion, sports & events planning/management would be an advantage.
