Executive Assistant
Location: Singapore
Type: Full-Time
Job Description:
We are seeking an organized and proactive Executive Assistant to support the Director of a high Performing Insurance Agency. The ideal candidate will be a highly professional individual with excellent communication and multitasking skills, capable of managing both business and personal tasks with discretion and efficiency.
As the PA to the Director, you will play a key role in streamlining daily operations, managing schedules, and ensuring the Director can focus on strategic priorities. This is a great opportunity for someone who thrives in a fast-paced environment and enjoys handling diverse tasks.
Key Responsibilities:
- Diary and Schedule Management: Organize and manage the Director's calendar, including scheduling meetings, appointments, and travel arrangements.
- Communication: Act as the first point of contact for internal and external stakeholders, handling calls, emails, and correspondence on behalf of the Director.
- Meeting Preparation: Prepare agendas, take minutes during meetings, and follow up on action items.
- Document Management: Organize and maintain important documents, reports, and presentations.
- Expense Management: Track and process the Director's expenses and ensure timely submission.
- Personal Tasks: Assist with personal errands and tasks as needed.
- Confidentiality: Handle sensitive information with the utmost discretion.
Requirements:
- Proven experience as a Personal Assistant, Executive Assistant, or in a similar role.
- Must have the ability to communicate in Mandarin Chinese
- Strong organizational and multitasking skills, with the ability to prioritize and meet deadlines.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to work independently and anticipate needs.
- High level of professionalism, discretion, and confidentiality.
- Flexibility and adaptability to changing priorities and tasks.
Preferred Qualifications:
- Experience in the insurance industry or corporate environments.
- Familiarity with travel management and event coordination.
- Strong problem-solving skills and attention to detail.
