Are you a phenomenal teammate, trustful and strong communicator driven by delivering flawless support
Bring your expertise, dedication and high passion for making things happen and play a key role supporting the SVP, Head of APAC Market Group and the leadership team!
No relocation assistance is offered for this position.
Core Responsibilities:
Be the Executive PA of Head of APAC
- Travel arrangements and expenses
- Calendar management, including meeting planning and coordination, as well as managing for prep and pre-work
- Partner management with Markets and Channels Leadership Team (LT) and APAC LT members/assistants
- Manage regional communications in alignment with relevant collaborators (S&T, PR etc)
- Drive continued improvements, innovation and simplification where possible as well
Manage events
- Full end to end organizing of events under the project owner's lead (Market Group Conference, Growth Summit and similar events)
- Various team building activities
- Support to top executives visiting Singapore
- Support and sometimes drive planning of Business Unit market visits
LT governance and management:
- Prepare annual calendar for APAC LT meetings incl. monthly meeting cadence, F2Fs, developed with a clear view of priorities for the year
- Proactively identify potential challenging timelines for key meetings/achievements and outline alternative solutions
- Establish and maintain the supporting tools/technology for meetings (e.g., Microsoft Teams) with a proposal on the best solutions to optimize utilization and ways of working
- Support management of agenda topics and pre-read upload for regular meeting cadence (biweekly), ensure unnecessary meetings with no agenda are cancelled
- Track action log and any urgent follow-ups, in collaboration with Strategy Partner
- Support on agenda development for F2F meetings in view of priorities and ensure delivery within agreed budget
SingHub/APAC Comms:
- Propose dates for townhall(s) and other key office-based events relevant to SVP APAC
- Support APAC comms manager in planning and execution of any written comms from SVP to broader organization (e.g., newsletters/general announcements)
- Raise issues to proactively address based on understanding of dynamics in the hub
Executive Leadership Team (ELT) and external visits:
- Manage agenda for ELT and key partner visits, ensuring clarity on preparation required for the team / SVP and balancing time commitments
Play your part in our team succeeding!
The job as Executive Assistant in the APAC LT level provides an opportunity to gain insights and takeaways about the LEGO Group, that can be applied in many different roles across the company. Being based in our Singapore hub, there will also be opportunities to seek career opportunities within a number of different corporate management areas.
The Executive Assistant will be part of a support team for the APAC Leadership. The members of the support team are based in various locations and across time zones.
Do you have what it takes
- Several years in comparable administrative roles for senior leaders, preferable in bigger organization with global presence
- Proven high level of service approach, attention to details and reliable
- Ability to handle and maintain high levels of confidentiality
- Global mentality, able to think end-to-end and think ahead
- Technical savvy (Strong MS Office skills, SAP and interest in IT enablement)
- Self-motivated and independent working style
- Resilient and tenacious with the attitude that nothing is impossible
- Curious and interested in learning and trying new things
- Understands the role of innovation to improve results in own area
- Seeks out input from customers, consumers and others to identify new ways of doing things
- Implement improvements based on perceived opportunities or ideas in own area
- Contributes to innovation and comes up with ideas beyond own area of responsibilities
Applications are reviewed on an ongoing basis. However, please note we do amend or withdraw our jobs and reserve the right to do so at any time, including prior to any advertised closing date. So, if you're interested in this role we encourage you to apply as soon as possible.
What's in it for you
Here is what you can expect:
- Family Care Leave - We offer enhanced paid leave options for those important times.
- Insurances - All colleagues are covered by our life and disability insurance which provides protection and peace of mind.
- Wellbeing - We want our people to feel well and thrive. We offer resources and benefits to nurture physical and mental wellbeing along with opportunities to build community and inspire creativity.
- Colleague Discount - We know you'll love to build, so from day 1 you will qualify for our generous colleague discount.
- Bonus - We do our best work to succeed together. When goals are reached and if eligible, you'll be rewarded through our bonus scheme.
- Workplace - When you join the team you'll be assigned a primary workplace location i.e. one of our Offices, stores or factories. Our hybrid work policy means an average of 3 days per week in the office. The hiring team will discuss the policy and role eligibility with you during the recruitment process.
- Children are our role models. Their curiosity, creativity and imagination inspire everything we do. We strive to create a diverse, dynamic and inclusive culture of play at the LEGO Group, where everyone feels safe, valued and they belong.
The LEGO Group is highly committed to equal employment opportunity and equal pay and seeks to encourage applicants from all backgrounds (eg., gender identity or expression, race/ethnicity, national origin, sexual orientation, disability, age and religion) to apply for roles in our team.
Research shows that women and people from different underrepresented backgrounds often only apply for a job if they meet 100% of the listed qualifications. If you dream of being a part of our team and you meet many, but not all of our listed qualifications for this role, please apply.
The LEGO Group is fully committed to Children's Rights and Child Wellbeing across the globe. Candidates offered positions with high engagement with children are required to take part in Child Safeguarding Background Screening, as a condition of the offer.
Thank you for sharing our global commitment to Children's Rights.
Just imagine building your dream career.
Then make it real.
Join the LEGO team today.
