Job Summary
We are seeking a passionate Executive Assistant to join the Nursing Education Team in the Nursing Services Department. In this role, you will manage training-related administrative tasks and provide essential support to ensure the smooth delivery of nursing education programs.
Key Responsibilities
- Training Program Administration:
- Plan, organize, and facilitate nursing training programs, ensuring logistical needs and course materials are prepared.
- Collate nominations and registrations for ad-hoc and external courses.
- Monitor training attendance and utilization of training places.
- Event and Meeting Coordination:
- Arrange nursing forums, meetings, and related activities, including taking minutes and ensuring follow-up actions.
- Prepare refreshments, logistics, and other requirements for training and meetings.
- Data Management and Reporting:
- Maintain accurate staff training records and databases.
- Collate post-course evaluation results and prepare summary reports for Nurse Educators.
- Enter Continuing Nursing Education (CNE) points into the SNB website.
- Skills Lab Oversight:
- Oversee the booking, cleanliness, and asset maintenance of the Skills Laboratory.
- Maintain inventory and perform checks on equipment functionality.
- Additional Support:
- Undertake any other duties assigned by the Nursing Education Team to support department operations.
Job Requirements
- Qualifications:
- Higher NITEC or Diploma in any discipline.
- Skills and Competencies:
- Proficiency in MS Office applications, including Word, Excel, and PowerPoint.
- Meticulous attention to detail and strong organizational skills.
- Proactive individual who takes initiative.
- Good follow-up and coordination abilities.
- Good interpersonal and communication skills.
What We Offer
- A 5-day work week with office hours.
- Opportunities to contribute to the development and training of nursing professionals.
- A supportive work environment within a dynamic healthcare setting.
