Executive Assistant – Nursing Education Team (Nursing Services Department)

Job Summary:

We are seeking a passionate Executive Assistant to join the Nursing Education Team in the Nursing Services Department. In this role, you will manage training-related administrative tasks and provide essential support to ensure the smooth delivery of nursing education programs.

Key Responsibilities:

. Training Program Administration:

. Plan, organize, and facilitate nursing training programs, ensuring logistical needs and course materials are prepared.

. Collate nominations and registrations for ad-hoc and external courses.

. Monitor training attendance and utilization of training places.

. Event and Meeting Coordination:

. Arrange nursing forums, meetings, and related activities, including taking minutes and ensuring follow-up actions.

. Prepare refreshments, logistics, and other requirements for training and meetings.

. Data Management and Reporting:

. Maintain accurate staff training records and databases.

. Collate post-course evaluation results and prepare summary reports for Nurse Educators.

. Enter Continuing Nursing Education (CNE) points into the SNB website.

. Skills Lab Oversight:

. Oversee the booking, cleanliness, and asset maintenance of the Skills Laboratory.

. Maintain inventory and perform checks on equipment functionality.

. Additional Support:

. Undertake any other duties assigned by the Nursing Education Team to support department operations.

Job Requirements:

. Qualifications:

. Higher NITEC or Diploma in any discipline.

. Skills and Competencies:

. Proficiency in MS Office applications, including Word, Excel, and PowerPoint.

. Meticulous attention to detail and strong organizational skills.

. Proactive individual who takes initiative.

. Good follow-up and coordination abilities.

. Good interpersonal and communication skills.

What We Offer:

. A 5-day work week with office hours.

. Opportunities to contribute to the development and training of nursing professionals.

. A supportive work environment within a dynamic healthcare setting.