Executive Assistant/Office Manager to our Family Office, with emphasis on daily administrative support and operational management. You will also be assisting the principal on personal lifestyle matters such as travel arrangements.
What you offer:
- At least 5-years of experience as an Executive Assistant reporting directly to C-suite level executive.
- Experience as an Executive Assistant in a family office or financial company is a plus.
- Familiarity with payroll systems and basic HR capacity (Visa applications, Insurance).
- Experienced as an office manager, overseeing day to day office operations and managing office equipment and supplies.
- Ability to adopt a proactive approach while maintaining a high level of discretion, confidentiality, and professionalism.
- Strong organisational, planning, and multi-tasking abilities with exceptional attention to detail.
- Excellent verbal and written communication skills in English.
Primary Responsibilities:
- Provide administrative support to the Principal, including managing calendars, scheduling meetings, coordinating travel, and handling correspondence.
- Oversee and manage day-to-day office operations, ensuring efficiency, maintaining supplies, and developing and implementing office policies and procedures.
- Responsible for GST filling and accounting for annual reporting.
- Act as a communication liaison, facilitating effective communication between the executive team and internal/external stakeholders, while also serving as a gatekeeper to the Principal, protecting his time, information and exposure.
- Handle confidential and sensitive information with discretion and professionalism, pertaining to all personal/family and office matters.
- Provide lifestyle support to family members, including coordinating personal appointments, travel arrangements, and assisting with household management tasks.
If you meet the above requirements, please apply with an updated CV.
We appreciate all applications, but only shortlisted candidates will be contacted.
