Executive Assistant
- 12 months contract
- Hybrid work arrangement (3 days per week in office)
- Work location: Suntec
- Can start immediately
Our Client
- Our client is one of the leading IT enterprise cloud computing company
- Ranked as Fortune 100 Best Companies to work for
The Opportunity
- Calendar management - coordinate internal and external meetings including but not limited to team meetings, full staff meetings, all-hands meetings, off- site meetings, one-on-one meetings etc.
- Drafting communications to the team, and stakeholders of the marketing organisation.
- Assisting with key reporting requirements for the business
- Expense submission & reporting.
- Maintaining organisation charts and email & slack distribution groups.
- Assist with food orders, luncheon planning, etc.
- Visa and travel arrangements (domestic and international).
- Attendance at key meetings and taking minutes and actions
- Coordination of onboarding schedule for new hires joining the team.
Your Background
- 5+ years of applicable administrative experience
- Organize, prioritize and coordinate multiple work activities with the ability to meet deadlines.
- Proven ability to manage projects, work under pressure and consistently make deadlines
- Flawless execution of administrative activities, with high attention to detail, organization and process
- Use initiative and judgment within established guidelines.
- Strong teamwork skills and a strong ability to offer suggestions and improvements to process and work effectively with all personalities
- Strong communication -- oral and written
- Strong relationship management skills
- Ability to be flexible in response to changing priorities and needs
- Demonstrated ability and willingness to continuously acquire new competencies and accept new challenges
- Strong Google Productivity suite skills
Desired Skills:
- Degree preferred but not required
- Previous experience supporting senior management
- Previous experience working in a marketing agency or department
- Experience managing remote working relationships.
- Salesforce systems experience
- Experience working with Gmail / G-calendar / G-sheets / Slack / Quip would be advantageous but is not essential
Interested parties please click Apply Now or contact May Anne Ramos (EA Reg no: R1110127) at [Confidential Information] for more information.
Peoplebank Singapore Pte Ltd, EA Licence Number: 08C5248.
