1. Job Description
- Uphold the vision and mission of PERTAPIS.
- Responsible for the overall administrative support for HOH and Deputy HOH at the Home.
- Maintain and keep up to date all relevant documentations pertaining to licensing requirements.
- Responsible to collate all staff roster for payroll, claims and daily status submissions to HQ upon HOH approval.
- Prepare and keep records of all MSRF documentations for the Home.
- Coordinate and schedule meetings, invitations, engagement sessions and visits for the Home Management with agencies, institutions, partners and Pertapis centres.
- Collate, maintain and update calendar of events for programmes, meetings, engagement sessions and visits.
- Organise, maintain and update all staff training records for licensing purposes and to liase with HQ.
- Coordinate with HQ HR for new hire interviews and any meetings with existing staff at the Home.
- Submit any relevant documentations to HQ on behalf of the Home Management (ie staff minutes of meeting etc).
- Assist the Home Management to write in requests for fundings, appeals and invitations to agencies, stakeholders and partners.
- Maintain and update the administrative matters for Cab Charge usage and liaise with HQ.
- Manage the admin matters for the Home stationary orders periodically and liaise with HQ.
- Support all PERTAPIS programmes and activities as assigned by the management.
- Carry out any other tasks assigned by the Home Management and Higher management as and when required.
2. Job Requirements
- A Level/Diploma with relevant working experience
- Familiar with Microsoft Office (Word, PowerPoint, Excel)
- Ability to multi-task and meet datelines
- Proactive and good team player
- Excellent interpersonal, verbal and written communication skills
3. Work Schedule
5 days work week
Monday to Friday - 9am to 6pm
4. Work Location
Selected applicants will be allocated to either of the following welfare homes.
- Halfway House: 50 Lor 34 Geylang, Singapore 398239 (Catered to Male residents)
- Children's Home: 993B Kovan Rd, Singapore 545676
- Centre for Women & Girls: 42 Surin Ave, Singapore 535638 (Catered to Female residents)
- Senior Citizens Fellowship Home: Blk 222 Lorong 8 Toa Payoh 8, #01-693 /707/711, Singapore 310222
..Disclaimer: Only shortlisted candidates will be notified.
