Family Group: Administration
JOB PURPOSE
Support the Chief Quality Officer (CQO) and Deputy Director, QRM in handling NHG quality service management (QSM) and patient experience projects, department business continuity plan, call-tree and department level personal data protection work.
The Senior / Executive supporting the QSM-designate role accepts incoming feedback via the QSM hotline, QSM email, and regular mail, according to the established policy document, which outlines the process flow and guides escalation if necessary. After liaising with the appropriate parties/stakeholders for the necessary information, QSM Senior / Executive may help to facilitate resolution of the issues / feedback raised and maintain the summary log of incoming feedback.
The Senior / Executive is expected to work closely with institutional QSM/quality departments to act as a central point of contact for Patient Experience/ QSM related projects. The project role involves gathering of information, perform basic analysis, organising and sharing of information to staff, partnering relevant department in handling social media/PDPA matters and reporting results and recommendations to various quality committees.
The department business continuity plan, call-tree and PDPA work involves supporting Manager, QRM in activation, maintaining currency, implementation of best-practices and internal audit.
The secretariat to NHG Quality Organizing Committee, NHG Quality Director Forum and/or other Quality Improvement Committee is responsible for planning meeting dates and venues, establish agendas (for each meeting and the year at a glance), confirming membership and attendance, preparing meeting materials (papers, slides, other media, etc), writing minutes, and supporting changes to membership / composition, issuing appointment letters and terms of reference.
Other additional functions include assisting in other departmental activities such as Quality Convention, Patient Safety event and identify opportunities to collaborate with internal and external partners for Quality Improvement and Patient Safety related trainings, research initiatives and publications.
MAJOR DUTIES & RESPONSIBILITIES
NHG Quality Service Management and projects
Handle incoming feedback (QSM hotline, email, regular post, face to face)
Liaise with relevant parties for resolution / closure
Ensure timely closure
Escalation to appropriate level (e.g., NHG SMM, MOH) as needed
Update / review QSM policy document as needed
Maintain database of QSM statistics (shared drive)
Attend MOH QSM meeting and update GQRM team as needed
Patient experience update and vendor selection
Coordinate with institutional QSM/ quality departments, and act as a central point of contact for QSM related projects (gathering of information, perform basic analysis, organising and sharing of information to staff, partnering other department on social media/PDPA matters and reporting results and recommendations to various quality committees).
Department BCP, Call-Tree & PDPA work
Support Manager, QRM in activation, maintaining currency, implementation of best-practices and internal audit.
Secretariat Work
Plan agenda, collation of attendees, writing meeting minutes, pre- and post-meeting action items, meeting materials (papers, slides, etc), new member appointments (admin) support
Others
Perform planned activities such as Quality Convention, Patient Safety Event, department event and Ad-hoc tasks as assigned by Supervisor
JOB REQUIREMENTS
Education/Training/Experience
Bachelors Degree
Good writing and editing skills.
Minimum 3 years of relevant experience, preferably in a healthcare setting or customer service setting.
Demonstrate knowledge and skills in handling customer experience work
Has basic knowledge and experience with process improvement approaches
Possess good organization and project management skills
Personal Attributes
Strong interpersonal and influencing skills in working with different groups of stakeholders
Team-player, demonstrates excellent team spirit and skills in leading teams
Ability to influence and motivate people
Ability to handle and manage stressful situations and work independently under pressure
Self-motivated, creative and possess the passion to contribute to the regional healthcare system
