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Job Description
Provide assistance in procurement, financial and administrative matters at Risk Management Institute:
Office & facilities management (35%)
- Assist in procurement needs of the research institute and staff by working with procurement business partners
- Assist in HR matters (recruitment, appointment/re-appointment, on-boarding/off-boarding) of research/adjuncts/administrative staff by working with the respective hiring teams and HR business partners
- Assist in financial matters (i.e. Asset management, etc.) with finance business partners
- Coordinate and assist in the HR appointments/administrative matters of academic visitors, visiting professors and interns by working with HR business partner
- Provide administrative support for research seminars, conferences, pedagogical talks, and other events and ad-hoc administrative/HR matters of the research institute
- Provide general office administrative support and building facilities management
- Maintain order supplies and handle general office tasks.
- Any other ad-hoc tasks as assigned by reporting manager
Programme support (35%)
- Assist with administrative duties for the Master of Science in Financial Engineering (MFE) programme team, including but not limited to - Checking of student records, documentation, providing support at events/exams, coordination with Procurement, HR, Finance offices, liaison with students and lecturers on administrative matters
- Assist in financial matters, e.g., payments
- Provide general administrative support to the team
PA duties (30%)
- Managing director's calendar, emails, meetings and appointments
- Process claims and expense reports and maintain accurate financial records
- Organize and coordinate events, seminars and conferences
- Uphold confidentiality and manage sensitive information with discretion
Qualifications
- Recognised Diploma / Degree with at least 2 years of relevant working experience
- Decent understanding and working knowledge of HR matters is a plus
- Proficient in the use of Microsoft Office (Word, Excel, PowerPoint, etc.)
- Knowledge of good office practices, procedures, IT savvy, and equipment
- Meticulous, proactive, a high level of integrity, and organized mindset is essential
- Ability to multi-task and work within given timeline
- Ability to independently analyze issues and problem-solve when needed
- Good interpersonal and effective communication (verbal and writing) skills are essential
- Entry-level candidates are welcome to apply
