Executive Secretary (6 months contract/Japanese Speaking) - CK

Location: Central

Position: Executive Secretary (6 months contract/Japanese Speaking) (Job ID:19292)

Job Description

Secretarial Support to (80%)
. Assist to maximise the C-Suites working calendar to ensure good time management
. Including business travel and meeting arrangements within recommended safety parameters, etc.
. Manage C-Suites work-related documents for relevant endorsement and/or filing
. Including arrangements for travel related documents, business registration documents, etc.
. Organise and arrange business lunches, dinners, offsite meetings with business associates
. Arrange travel and accommodations
. Welcome C-Suites guests by greeting them, and direct them to appropriate place
. Assist and support officers guests from overseas for their logistics, accommodations, and setting meeting schedule.
. Manage C-Suites incoming and outgoing documents effectively
. Manage corporate driver and vehicle to ensure that they are available at all reasonable times
. Support CFO/CSO and CEO's secretary when s/he is absent, not available, or need support (especially when s/he needs support) Officers secretary support when Japanese communication is needed
. Handle confidential documents ensuring they remain secure

Administrative Support of Corporate Development (20%)
. Organize and arrange business lunches, dinners, offsite meetings with business associates
. Manage documents- orderly filing of physical documents and archiving of soft copy documents
. Book shared resources e.g. meeting rooms and company cars for meetings
. Submission of IT workflow requests, name cards for newcomers and any system support request.

Job Requirement

At least a diploma in business management, business administration or equivalent
Experience: 2 years of experience in general administration with interest in trying out a secretary role
Proficiency in Japanese to liaise with parent office in Japan
Advance knowledge in corporate secretarial support, general administration and operational
Basic use of IT equipment and tools, such as E-mail (Outlook) and internet functions.

Interested applicants please send your resume to [Confidential Information] with email subject header Job Application for Executive Secretary (6 months contract/Japanese Speaking) (Job ID:19292) .

We regret that only shortlisted candidates will be notified. Other applications will be updated to our database for future job opportunities.

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