Executive Secretary (Japanese speaking) - CK

Job responsibilities:

1. Secretarial Support to CSO and CFO (80%)

Assist to maximise the C-suite's working calendar to ensure good time management

Including business travel and meeting arrangements within recommended safety parameters, etc.

Manage C-suite's work-related documents for relevant endorsement and/or filing

Including arrangements for travel related documents, business registration documents, etc.

Organise and arrange business lunches, dinners, offsite meetings with business associates

Arrange travel and accommodations

Welcome officers guests by greeting them, and direct them to appropriate place

Assist and support officers guests from overseas for their logistics, accommodations, and setting meeting schedule.

Manage the C-suite's incoming and outgoing documents effectively

Manage corporate driver and vehicle to ensure that they are available at all reasonable times

Support other C-suite's secretary when s/he is absent, not available, or need support (especially when s/he needs support)

Officers secretary support when Japanese communication is needed

Handle confidential documents ensuring they remain secure

Perform other ad-hoc duties as assigned

2. Administrative Support of Strategy and Planning (20%)

Support arrangement of company's events

Organise and arrange business lunches, dinners, offsite meetings with business associates

Manage documents orderly filing of physical documents and archiving of soft copy documents

Book shared resources e.g. meeting rooms and company cars for meetings

Support Strategy and Planning administrator when needed.

Requirements

At least a diploma in business management, business administration or equivalent

Experience: 2 years of experiences in corporate support and/or general administration

Advance knowledge in corporate secretarial support

Advance knowledge in general administration and operational

Proficiency in Japanese to liaise with client office at Tokyo

Interested applicants please send your resume to [Confidential Information] with email subject header Job Application forExecutive Secretary (Japanese speaking) - CK.

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