Executive Supply Chain Management

Responsibilities:

Purchasing

Check and process Purchase Order (PO) based on sales order.

Track orders and ensure timely delivery of goods, receiving, and invoicing.

Checking supplier's invoices with supporting documents such as PO & Delivery Orders (DO).

Assist and support to spear head on all cost saving, reduction program and activities.

Liaise and negotiate with vendors on required products/ services for the best price and payment terms.

Compare and evaluate pricing proposals from vendors.

Responsible for verification of discrepancies supplier's invoice & DO with PO

Follow up & ensure Credit Note (CN) has been received for goods returned or over billed.

Inventory

Work closely with warehouse team on maintaining the stock list identify the stocks and SB items

Ensure loan inventory and SB items are monitored and actioned weekly.

Check and create pre-order list and ensure that the sales team is aware on the available stocks in warehouse.

Lead the preparation on stock take exercise and prepare the necessary steps before conducting stock take.

Work with the store manager and marketing teams for any promotions (sales mechanics).

Liaise with the store manager on monthly buy calendar based on brand product launch, new brand set-ups in the store.

Work with the customer service team on customers return before submitting claims with vendors. To prepare replacement orders for customers (if any).

Logistics

Monitor shipment and update the Costing & Purchasing and sales team for any incoming shipments and/ or delays.

Prepare and send tally sheet to warehouse team 1 week before shipment arrival.

Report to HQ (vendor) for any discrepancy and damages.

Liaise with HQ (vendor) shipping team for any shipments related queries and action to take.

Delivery to customers

Pricing and promotions

Reporting

Requirements:

Diploma/Degree in Supply Chain Management or related field

0 - 1 year experience in supply chain management or related field

Experienced Candidates will be considered for a senior position.

Proficient in ERP system, SCM software and WMS software.

Proficient in Google Suite and Microsoft software.

Excellent communication and negotiation abilities

Strong analytical and problem-solving skills

Ability to manage multiple projects simultaneously and work under pressure