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JLL

Facilities Admin

JLL
Early Applicant
  • 14 days ago
  • Be among the first 50 applicants
Singapore
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Job Description

What your day-to-day will look like:

  • - maintain leave records
  • - liaise with HR on OT claims
  • - submit IT access requests
  • - onboarding of new joiners, offboarding of leavers,
  • - liaise with UBS vetting teams on new joiner vetting status
  • - request for office & IT access
  • - update contract records
  • - assist in calendar invites / meeting room reservations / logistics
  • - assist in T&E claim submission
  • - assist in travel approval requests
  • - submit Purchase Order requests to JDE and maintain the PO tracker
  • - follow-up with teams on Corrigo work orders
  • - review and submit JLL vendor invoices
  • - liaise with vendors on invoice submission and payments
  • - consolidate vendor invoices for IFM billing (to send to GCS managers for review of IFM bills)
  • - prepare GMP, adhoc & project billings to client
  • - submit revenue & expense accruals
  • - prepare financial report (MMR) with updates from all team leads
  • - update Regional finance on IFM invoice payments
  • Miscellaneous
  • - Assist on Corrigo issues - update of work order schedules, onboarding of JLL users & vendors
  • - Assist on new joiner matters
  • Draft, review, and revise contracts
  • Negotiate contract terms with clients and vendors
  • Ensure all contracts comply with company policies and legal requirements
  • Maintain a comprehensive contract database
  • Monitor contract deadlines and renewals
  • Coordinate with internal departments to gather necessary information
  • Prepare reports on contract status and performance
  • Assist in resolving contract disputes
  • Develop and implement contract management processes

More Info

Industry:Other

Function:Business Support and Management

Job Type:Permanent Job

Skills Required

Contracts
legal requirements
contract disputes
Onboarding
Gmp
Vendor Payments
Offboarding
Reports

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Date Posted: 13/11/2024

Job ID: 100276797

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Last Updated: 27-11-2024 05:53:25 PM
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