JLL supports the Whole You, personally and professionally.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether youve got deep experience in commercial real estate, skilled trades, and technology, or youre looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.
Facilities Administrator
Work Dynamics - Integrated Facilities Management
Key Responsibilities:
Maintain proper office filing & archiving system (soft & hard copies)
Follow up on Expense Approval process to ensure proper documentation and requisite approvals are in place
Monitor and track expenses and ensure timely invoice processing by the managers
Assist to follow up and update SOPs
Finance administration work such as Raising of PO & GR, SAP System POR Requestor Procedures, End to End Support, Finance GR Administrative Work, Procurement of all vendor services
To assist in vendor contract renewal, vendor creation of processes. Raising for vendor creation. Vendor update of detail, of contact information.
Support all sourcing & procurement activities for the client including preparation of quotations for submission to client
Collaborate with other functions as required, ie Legal, Finance, Engineering & Operations, Human Resources for procurement activities
Assist site team in monitoring and data compilation of pantry / consumable supplies, chemical waste collection, cleanroom laundry report and etc.
Tracking and monitoring of stock are crucial and will be required to match invoice for Order proceeded
Support any ad-hoc tasks as assigned by the Manager, not limited to the duties / responsibilities as described above and which may be subject to changes as needed to support the business requirement
Qualifications:
Proven experience in an administrative role, preferably within a corporate environment.
Excellent organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.
Proficiency in using productivity software such as Microsoft Office Suite (Word, Excel, PowerPoint), email management tools, and other relevant applications.
Strong verbal and written communication skills, with the ability to interact professionally with internal and external stakeholders.
High attention to detail and accuracy in all aspects of work.
Ability to work independently and in a team environment, demonstrating flexibility and adaptability.
Strong problem-solving skills and a proactive approach to resolving issues.
Discretion in dealing with sensitive and confidential information.
If this job description resonates with you, we encourage you to apply even if you dont meet all of the requirements below. Were interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL
Were JLLa leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. Thats why were committed to our purpose to shape the future of real estate for a better world. Were using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and were honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where were headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
