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Facilities Administrator

Jobscentral
Early Applicant
  • 5 days ago
  • Be among the first 50 applicants
Exp: 2-4 Years
Singapore
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Job Description

What Your Day-to-day Will Look Like

  • Maintain leave records
  • Liaise with HR on OT claims
  • Submit IT access requests
  • Onboarding of new joiners, offboarding of leavers,
  • Liaise with UBS vetting teams on new joiner vetting status
  • Request for office & IT access
  • Update contract records
  • Assist in calendar invites / meeting room reservations / logistics
  • Assist in T&E claim submission
  • Assist in travel approval requests
  • Submit Purchase Order requests to JDE and maintain the PO tracker
  • Follow-up with teams on Corrigo work orders
  • Review and submit JLL vendor invoices
  • Liaise with vendors on invoice submission and payments
  • Consolidate vendor invoices for IFM billing (to send to GCS managers for review of IFM bills)
  • Prepare GMP, adhoc & project billings to client
  • Submit revenue & expense accruals
  • Prepare financial report (MMR) with updates from all team leads
  • Update Regional finance on IFM invoice payments

Miscellaneous

  • Assist on Corrigo issues - update of work order schedules, onboarding of JLL users & vendors
  • Assist on new joiner matters
  • Draft, review, and revise contracts
  • Negotiate contract terms with clients and vendors
  • Ensure all contracts comply with company policies and legal requirements
  • Maintain a comprehensive contract database
  • Monitor contract deadlines and renewals
  • Coordinate with internal departments to gather necessary information
  • Prepare reports on contract status and performance
  • Assist in resolving contract disputes
  • Develop and implement contract management processes

Requirement

  • NITEC with at least 2 years of expereince in facilities administrative duties.
  • Team player.
  • Working location: East

More Info

Industry:Other

Function:Business Support and Management

Job Type:Permanent Job

Skills Required

Contracts
Revenue
contract disputes
Gmp

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Date Posted: 19/11/2024

Job ID: 100853413

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