JLL supports the Whole You, personally and professionally.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether youve got deep experience in commercial real estate, skilled trades, and technology, or youre looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.
Facilities Coordinator
Work Dynamics - Integrated Facilities Management
Duties & Responsibilities:
Assist with general activities and perform duties as assigned by Facilities Management (Soft/Hard Services).
Provide support to the onsite JLL FM team.
Conduct site walks at least twice daily.
Support preventive maintenance tasks.
Assist the event team with facility-specific needs, including setup and breakdown for in-house events.
Supervise the onsite housekeeping team.
Liaise with building management for the submission of Risk Assessments (RA), Permits to Work (PTW), and Safe Work Method Statements (SWMS).
Collaborate closely with the Health & Safety team.
Manage vendor relationships and coordinate scheduled maintenance and project work (Soft/Hard Services).
Operate and manage the Corrigo System, tracking open and closed work orders:
PPM work orders (Soft Services)
Facility request work orders
Manage and maintain assigned facility tasks.
Continuously seek to improve processes, systems, and overall client satisfaction.
Address complaints and complete incident reports, if required.
Ensure appropriate follow-up with users.
Oversee and manage:
Housekeeping team (onsite and backfill)
Provide knowledge and support as needed for:
Front of House (FOH) Services
Copier and Mail Services
Support the JDE & Coupa systems by creating Purchase Order (PO) requests on behalf of the facility management team.
Maintain a financial tracker to ensure all payments are properly documented and completed in a timely manner.
Flexible hours to support work over weekends or after office hours
Requirements:
Relevant certifications or training courses in facilities management are preferred.
At least 5 years of experience in facilities management, operations, or related fields, including building maintenance, HVAC, security, or project management.
Strong verbal and written communication skills for effective interaction with various stakeholders, including vendors, contractors, and internal teams.
Highly organized with the ability to manage multiple projects simultaneously, including developing and implementing maintenance schedules, managing budgets, and overseeing contractors and vendors.
Strong problem-solving and analytical skills to make informed decisions related to facility management.
Strong interpersonal skills, able to work collaboratively with other departments and stakeholders, and effectively manage vendor and contractor relationships.
Ability to perform physical tasks as required, such as lifting heavy objects or performing maintenance tasks.
If this job description resonates with you, we encourage you to apply even if you dont meet all of the requirements below. Were interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL
Were JLLa leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. Thats why were committed to our purpose to shape the future of real estate for a better world. Were using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and were honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where were headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
