JLL supports the Whole You, personally and professionally.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether youve got deep experience in commercial real estate, skilled trades, and technology, or youre looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.
Facilities Coordinator (Soft Services)
The facilities Coordinator (Soft Services) will oversee the coordination and management of services which are critical to the overall comfort, cleanliness, productivity and well-being of our Client Singapore offices. The coordinator is responsible to coordinate with external contractors, vendors and
internal stakeholders to ensure a positive and functioning work environment for our employees.
Detailed Work scope
Timely response to all requests submitted by employees.
Oversee all cleaning services provided by 3rd party vendor and ensuring highest quality cleanliness standard.
Stock taking and end-to-end procurement of all office supplies required for office operations,
including but not limiting to stationery, first-aid kits supply, access cards and office dry pantry
items
Oversee all pantry equipment such as vending machines, coffee, tea machines and water
dispensers, to ensure they are working in optimal condition.
Manage employees access cards and access into Office Building, including but not limited to
printing of access cards, timely configuration or de-activated of their building access with either
Facial Recognition or card access via BMO, and providence of accurate office access for
employees.
Manage and coordinate the request for printing business cards and mobile phone contracts.
Coordination for season parking requests with Building Management Office (BMO) and ensure
that the active season parking list is up-to-date and facilitate verification of payments to BMO, if
required.
Coordination for car rentals and transportation arrangements, upon request
Develop fire safety procedures and spearhead bi-annual fire drill exercise and table-top exercise
for safety wardens.
Maintain up-to-date list of first aiders and support in organizing training sessions for employees
with accredited providers.
Facilitate in the booking of non-bookable manager rooms, when required.
Develop office best practices in improving office environment and provide communication
content for such practices.
Job Requirement
At least 3-5 years of Facilities professional experience
Strong Facilities knowledge and experience;
Able to handle manual duties and perform regular facilities inspections;
Pro-active, independent, able to work with minimal supervision and perform under pressure;
Knowledge and experience in computer systems, including Microsoft Windows and Office operating systems;
Excellent verbal and written communication skills in dealing with stakeholders from diverse backgrounds (in English).
If this job description resonates with you, we encourage you to apply even if you dont meet all of the requirements below. Were interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL
Were JLLa leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. Thats why were committed to our purpose to shape the future of real estate for a better world. Were using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and were honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where were headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
