Facilities Executive

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether youve got deep experience in commercial real estate, skilled trades, and technology, or youre looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

Responsibilities:

Facility Operations Management:
Support daily operations and maintenance of facilities, ensuring optimal functionality, safety, and efficiency. Coordinate with various departments and vendors to address facility-related issues, repairs, and maintenance. Adhoc requests assigned by Facilities Manager

Space Planning and Management:

Collaborate with stakeholders to plan and optimize the use of workspace, considering organizational requirements, efficiency, and employee comfort. Manage office space allocation, seating arrangements, and relocations in accordance with departmental needs and organizational changes. Maintain accurate records and documentation related to space utilization, occupancy rates, and lease agreements. Coordinate office moves, renovations, and furniture installations while adhering to established budgets and timelines.

Budgeting and Reporting:

Assist in the development and management of the facilities budget, monitoring expenses and optimizing costs. Prepare regular reports, metrics, and key performance indicators to track facilities utilization, maintenance, and operational efficiency.

Administrative Support:

Assist with general administrative tasks, such as filing, data entry, and document preparation. Handle incoming and outgoing mail, including sorting, distribution, and coordination of courier services. Maintain confidentiality of sensitive information and handle inquiries and requests with professionalism and discretion.
Receptionist Duties: (Backfill)
Welcome and greet visitors and guests in a friendly and professional manner, ensuring a positive first impression. Answer and route incoming calls, take messages, and provide accurate information to callers. Manage the reception area, maintaining its cleanliness and organization. Notify employees of visitor arrivals and handle visitor sign-in procedures. Assist with general inquiries and provide helpful information to visitors and callers.ormation to visitors and callers.
If this job description resonates with you, we encourage you to apply even if you dont meet all of the requirements below. Were interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL

Were JLLa leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. Thats why were committed to our purpose to shape the future of real estate for a better world. Were using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and were honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where were headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.