Objective of the job:
Provide quality support to RCoC team for Cost Controlling, Planning and Actuals reporting.
Support SA management & invoicing, review and ensure compliance to guidelines/policies.
Execute Month end closing and Year-end closing reporting for IT Controlling.
Working closely with RCoC team to ensure that projects are in line with budget.
Driving IT Controlling processes and standard guideline to RCoC team.
Scope:
Planning and Cost Controlling (Project Run and Change)
Perform execution on planning cycles.
Collaborate with project managers and IT teams to create accurate budget forecasts and track spending throughout the project lifecycle.
Update planning numbers in Controlling tool and SAP after IT submission budget approved.
Coordinate with IT teams and consolidate IT internal cross-charge for validation and issuance ISA after completion of planning cycle.
Monitor budgets for IT projects/running applications, ensuring alignment with the planning figures and based on KPI.
Identify and communicate budget variations, risks, and opportunities for cost optimization to stakeholders/management.
Actual Reporting and Closing Activities (Regional IT hub)
Execute month-end closing activities and year-end activities for IT Controlling.
Update monthly actuals in Self-Service portal for management reporting.
Perform consistency check on actual vs plan, monthly GR report and monthly year-to-date PO commitment report and inform RCoC if there is cost overruns.
Monitor project costs against budget allocations, identifying areas of cost overruns or inefficiencies and recommending corrective actions as needed.
Ensure compliance with internal policies and procedures in all financial reporting activities.
Service Agreement / Invoicing (Regional IT Hub project cost)
Create of SA and CR after completion of planning cycles.
Perform consistency check on SA and CR status and budget check status.
Ensure billing schedule, SA/CR status, customer PO, invoice/credit notes are up to date.
Follow up with markets on unsigned SA/CR and missing customer PO, inform IT responsible to follow up disputes or clarification.
Regularly check service agreements and invoices to identify discrepancies, billing errors, and potential areas of non-compliance, implementing corrective actions and process improvements, as necessary.
Prepare billing schedule for MBGSP to issue invoices to the markets and perform consistency check before sending invoices to Accounting.
Others and ad-hoc assignments
Liaising/Coordinating with Shared Services team stationed in Cebu.
Record and log non-compliance IT purchases for reporting
Provide quality support for identified projects, coordinate presentations preparation, support in IT Controlling.
Any other reasonable assigned tasks
Qualification:
Higher Diploma or Degree or equivalent in Finance/Accounting.
At least 2 years of work experience in Finance/Accounting department or any financial services sector.
Analytical and independent.
Strong communication skills, written and spoken English.
Strong interpersonal and inter-cultural skills.
Advanced computer skills especially MS Office and SAP would be advantageous.
Good working knowledge of Accounting, IFRS and tax regulations.
