Key Responsibilities
Foreign Worker HR Responsibilities
- Maintain accurate daily attendance record of foreign workers.
- Track and manage foreign workers movement, including medical leave, annual leave, home leave, and training courses.
- Manage dormitory needs, ensuring cleanliness and handling contract renewal or relocation as necessary.
- Handle Coretrade and CSOC applications and updates for foreign workers. Work Permit management including application, renewal and cancellation.
- Manage foreign workers related matters such as Security bonds, OFWAS, PCP, and air ticket bookings.
- Facilitate smooth on-boarding and off-boarding processes for foreign workers.
- Preparing of monthly reports related to HR & Admin.
- Any ad-hoc duties as assigned.
Administrative Duties
- Scan and file hard copy document, invoices and payment vouchers.
- Issue purchase orders and tax invoices accurately and promptly.
- Monitor company vehicle road tax, inspection deadlines, and insurance policies to ensure compliance.
- Manage compliance with company lorry insurance, inspection, and road tax requirements.
- Maintain inventory records and coordinate issuance of delivery orders as needed.
- Collaborate with the procurement department to forecast inventory needs and supplies.
- Answer incoming phone calls and greet office visitors professionally.
- Maintain overall office cleanliness and organization.
- Stock and manage office pantry supplies.
- Oversee inventory and ordering of office stationery supplies.
- Assist in coordinating company events and activities.
Qualifications and Skills
- Proven experience in administrative role, preferably with exposure to HR function.
- Strong organizational skill with attention to detail.
- Ability to handle confidential information with discretion and integrity.
- Strong problem-solving skills and ability to prioritize tasks effectively.
- Tenacity to thrive in a challenging environment.
- Proactive approach and ability to work both independently and collaboratively.
- Excellent communication skill, both verbal (Mandarin & English speaking clients & contractors etc) and written.
- Proficiency in MS Office (Word, Excel, Outlook) and HR software systems.
