Job Overview:
The HR & Admin Executive will support Metta Welfare Association's HR and administrative functions by coordinating training programs, managing employee engagement activities, and handling essential administrative tasks. This role includes overseeing training applications, submitting grant claims, compiling monthly HR reports, and ensuring smooth execution of staff events.
Key Responsibilities:
1. Training Coordination
- Manage and track training applications to ensure timely registration for all employees.
- Submit grant claims through the SGGrant Portal for CCTG funding by specified deadlines (end of Feb and May 2025, if applicable).
- Organize and coordinate a PDPA training session for new hires before the end of March 2025.
2. Employee Engagement & Reporting
- Compile monthly HR reports, covering on-the-job training, group training, and staff recreation activities.
- Maintain updated records and prepare presentations on the Employee Engagement Scheme (ESS) and Compliments & Complaints (C&C) for monthly reviews.
- Schedule and coordinate regular Staff Dialogue Sessions to promote open communication.
3. Event Management
- Plan and execute annual and monthly events, including the Chinese New Year lunch, monthly fruit distribution, and monthly recreation or wellness activities.
- Prepare and distribute monthly birthday vouchers for employees as part of the engagement program.
4. Administrative Support
- Process administrative tasks such as payment approvals, purchase orders, and verification of invoices.
- Coordinate schedules for HQ drivers and handle monthly rental payments.
- Ensure all operational aspects of HR are efficiently managed to support organizational needs.
5. Additional Duties
- Provide support in fundraising activities as required.
- Perform ad-hoc tasks assigned by the HR Manager or Assistant Director.
Job Requirements:
- Experience: Minimum of 3 years in HR and/or Administrative roles.
- Education: Diploma in Business Administration, HR Management, or a related field.
- Languages: Proficiency in English and a second language is preferred.
- Strong organizational and time management skills.
- Ability to work both independently and collaboratively within a team.
- Professionalism and reliability in managing tasks.
- Excellent communication and interpersonal skills.
- Detail-oriented, proactive, and highly responsible.
