Key Responsibilities:
Human Resource Responsibilities:
- Recruitment & Onboarding: Assist with the hiring process by coordinating job postings, reviewing resumes, scheduling interviews, and facilitating the onboarding of new employees.
- Employee Records Management: Maintain and update employee files, records, and HR databases to ensure accurate and confidential information.
- Employee Relations: Address employee queries related to HR policies, workplace concerns, and benefits, and escalate issues as necessary.
- Payroll Support: Assist with processing payroll by gathering data on working hours, absences, overtime, and other payroll-related details.
- Training & Development: Coordinate training sessions or workshops, track employee progress, and help with organizing professional development programs.
- Performance Management: Help administer performance appraisal processes, track employee performance reviews, and assist in setting up meetings between employees and managers.
- Compliance & Policies: Ensure compliance with labor laws and internal policies, and assist with maintaining and enforcing workplace policies (e.g., attendance, health and safety).
Administrative Responsibilities:
- Office Management: Oversee general office operations, including managing office supplies, organizing office layouts, and maintaining a clean and efficient work environment.
- Scheduling & Coordination: Manage and coordinate schedules for executives, meetings, conferences, and travel arrangements.
- Communication: Handle internal and external communications, including emails, phone calls, and correspondence with vendors, suppliers, and clients.
- Documentation & Reporting: Prepare reports, documents, and presentations for leadership, and assist in organizing company-wide events, meetings, and conferences.
- Health & Safety: Ensure that the office complies with health and safety regulations, and assist with organizing workplace health initiatives.
- Vendor Management: Coordinate with external service providers (e.g., office suppliers, cleaning services, IT support) to maintain smooth office operations.
