Human Resource and Admin Manager

Singapore Aquatics (SAQ) is the governing body for aquatic sports including swimming, water polo, diving, artistic swimming and open water swimming in Singapore. As a leading National Sports Association, we invite passionate and capable applicants who can contribute to our cause in the following position:

1) HR & ADMIN MANAGER

A. PRIMARY JOB PURPOSE

Reporting to the Senior Finance & HR Manager with regards to all human resource matters of the Association, including implementation of policies and procedures.

B JOB RESPONSIBILITIES

. Implementation of HR policies and SOPs

. Maintaining and performing periodic reviews of HR Handbook and HR Policies

. Keep records and track usage of all staff leaves/off-in-lieu

. Preparation of Staff onboarding and exit procedures

. Maintaining up-to-date records on coaches contracts

. Managing of Employee profile - P-file

. Issuance & Application of office access pass

. Application/Renewal/Cancellation of new employment passes/work permits, including obtaining Sport SG Letter of Support if necessary

. Manage all tax clearance procedures for foreign coaches/staff

. Prepare annual IR8A tax submission to IRAS

. Manage all relevant government claims (eg. Childcare leave, paternity/maternity leave, NS claims)

. Review and monitor the Association's insurance requirements

. Renewal of insurance policies for carded/non-carded athletes and events/programs

. Oversee the entire recruitment and selection process for new staff, ensuring procedures are adhered to.

. Ensure compliance with Sports SG HR Policies

. Managing all full-time employment contracts

. Managing all part-time/internship contracts

. Managing all consultant/vendor contracts

. Establish and implement Staff Performance Appraisals Framework

. Assist the Senior Finance & HR Manager in supporting the HR Committee.

. Monitor staff training and development (WDA)

. Monitor all staff HR benefits, ensuring compliance with established HR policies and procedures

. Oversee all office administration matters - eg. Photocopier, office lease etc.

. Any other adhoc duties as assigned.

C JOB HOLDER REQUIREMENTS

1 Qualifications and Experience

• Degree in human resources or business administration or other relevant qualifications.
• At least 5 years of relevant HR experience.
• Prior experience in small to medium enterprise is favourable.
• Prior experience in Sports industry or another charity is advantageous.
• Proficient in using Microsoft office and strong IT skills.

2 Personal Attributes

• A dynamic and mature person - passion for sports would be advantageous.
• Meticulous with high level of integrity and detailed oriented.
• Must have strong initiative, good communication, interpersonal skills, positive attitude and problem-solving skills.
• Strong team player with ability to work and builds rapport and collaborative working relationship with all levels.
• Ability to work independently and under pressure to meet tight datelines.
• Ability to work in a dynamic environment
• Ability to start at short notice is preferred or immediate.

Please email application enclosing resume and stating current and expected salary to: [Confidential Information]. Only shortlisted candidates will be notified.