Position Summary
The Human Resource Executive will be responsible for managing and overseeing key HR functions, including recruitment, payroll processing, office administration, employee engagement, and training & development initiatives. The role requires strong organizational, communication, and interpersonal skills to foster a positive work environment and ensure that HR operations run smoothly and efficiently.
Key Responsibilities
1. Recruitment & Talent Acquisition:
- Collaborate with hiring managers to determine staffing needs and create job descriptions.
- Manage the full recruitment process, including job posting, sourcing, screening, and interviewing candidates.
- Coordinate onboarding processes for new employees, ensuring a smooth transition into the company.
- Maintain an updated database of job applicants and ensure effective communication with all candidates.
2. Payroll Management:
- Collect and verify attendance records, overtime, and other payroll-related data for all employees.
- Partner with vendor to process payroll accurately and in a timely manner.
- Ensure compliance with labour laws, company policies, and tax regulations.
- Address any payroll-related queries and resolve discrepancies.
3. HR & Office Administration:
- Manage employee records and ensure all documentation is up to date.
- Handle employee inquiries related to HR policies, benefits, and procedures.
- Ensure smooth day-to-day office/reception operations, including handling office supplies, facilities, maintenance and vendor management.
- Manage employee leave records and ensure compliance with company leave policies.
4. Employee Engagement & Relations:
- Organize employee engagement initiatives, events, and activities to foster a positive work culture.
- Conduct regular surveys and feedback sessions to gauge employee satisfaction and address concerns.
- Act as a point of contact for employee grievances and work towards timely resolution.
- Ensure proper communication of company policies, procedures, and announcements.
5. Training & Development:
- Identify training needs across the organization through job analysis, career paths, and consultation with department heads.
- Coordinate internal and external training programs to upskill employees and enhance productivity.
- Maintain training records and assess the effectiveness of training initiatives.
Requirements
- Bachelor's degree in Human Resources, Business Administration, or a related field.
- Minimum of 3 years of experience in a HR role in FMCG or retail industry.
- Knowledge of labor laws, payroll processes, and HR best practices.
- Strong organizational and multitasking abilities.
- Excellent communication and interpersonal skills.
- Proficient in MS Office Suite (Word, Excel, PowerPoint).
- Proficient in HRIS, preferably in Info-Tech.
- Ability to handle confidential information with discretion.
