About the role:
Reporting to the Head of Seafreight Operations, this internship role will have the opportunity to take part in the execution of transport orders in the TMS, check and produce transport documents. It will also involve performing the transport plan, organizing pre and post-carriage activities, managing invoices and activating the shared service centers when needed. This 6-month full-time internship will commence January
What you will be doing:
Execute Transport Orders in the TMS according to SOPs
Check all required documents and secure compliance: Commercial invoice, packing list, cargo compliance (e.g. nature, geography, party)
Perform the transport plan according to Customer Expert Solution (CES)s instructions, or through alternative solutions, should the instructions not be applicable
Optimize possible consolidations when/if possible
Produce documentation according to customer profile and country specifics
Organize pre and post-carriage
Secure up-to-date creation of information in the TMS: Tasks, milestones, events, deviations and any other relevant information, to guarantee the correct execution of shipment, and data quality according to customer SOP and internal standards
Control detention and demurrage risks
Network Interactions
Coordinate with Customer Operation Support (COS) in case of operational issues on productivity
Coordinate with Customer Expert Solution (CES) in case of amendment of solution if needed
Manage Invoicing
Perform auto rating - control correct rate application. If error is identified, amend rate and escalate issue to auto rating accountable
Post and send customer invoice according to customer SOP and internal standards
Produce, collect, store necessary documents to support the invoice
Assist Accounting teams in case of invoicing discrepancies
QHSE
Participate in the set-up and follow-up of internal standard procedures to enhance productivity and transparency
Maintain acceptable Health, Safety and Environmental risk levels in his/her area of responsibility
Ensure the compliance with applicable legal requirements
What we offer:
Bollore Logistics is proud to be an equal opportunities employer and places high importance on promoting diversity and inclusion in the organization. We embrace all people regardless of age, race, gender identity, sexual orientation, religion, nationality, marital status, political opinions or disability. We are strongly committed to providing a safe working environment for our employees, free from violence, bullying, harassment, or threats.
Requirements
The successful candidate:
Sound knowledge in all aspects of transport in relation to Freight Forwarding
Ability to work independently and within a team environment
Meticulous and excellent organizational skills
Ability to work with multiple divisions and stakeholders
Using Microsoft software applications (Word, Excel, Powerpoint)
