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1. Governance and Administrative Framework:
. Support the Centre Director in setting up the Centre's governance framework, policies, and administrative functions.
. Develop and implement corporate functions, committees, and governance structures.
2. Day-to-Day Management:
. Oversee daily administrative operations including budget management, procurement, HR, communications, and branding.
. Manage the Centre's administrative team and liaise with NUS central offices.
3. Corporate Services, Finance, HR, and Procurement:
. Establish the Centre's administrative structure and operational processes.
. Recruit and manage the Centre's administrative team as it expands.
. Provide administrative support for procedures, approvals, and project execution.
. Develop and manage operating budgets and prepare analysis for budget recommendations.
. Prepare reports and documents for the Centre Director, committees, and partners.
4. Strategic Planning:
. Collaborate with the Centre's Director and management on long-term plans and sustainability.
. Forecast manpower needs and budget requirements.
. Plan for the optimal use of the Centre's space.
. Support fundraising efforts and strategic initiatives.
5. Research Administration:
. Oversee grant calls and documentation for grant applications, risk assessments, and grant virements.
. Monitor research progress, ensuring deliverables and milestones are met.
. Set up grant accounts and handle related administrative requirements.
6. Communication, Outreach, and Marketing:
. Support the Centre's outreach and communication efforts through publications, presentations, media, websites, and social media.
. Serve as the primary contact for the Centre's communication channels.
. Organise seminars and meetings with partners and stakeholders.
7. Fundraising and Donor Relations:
. Assist the Centre Director in fundraising efforts and event organization.
. Manage donor relationships and donation tracking.
. Support the Centre Director in fulfilling reporting obligations related to donations.
8. Secretarial Duties:
. Manage the Centre Director's schedules and meetings.
. Organise meeting logistics, including venues and meeting papers.
. Serve as the meeting secretary, handling note-taking and circulation.
. Support the Centre Director with travel arrangements and CONCUR claims.
. Manage the Centre's communication mailbox and file-keeping.
. Degree in business administration, finance, humanities, or a related field. (Master's degree would be an asset).
. More than 5 years of experience in administrative management, preferably in a civil service or academic environment, with demonstrated experience in multi-stakeholder project management.
. Strong organisational and interpersonal skills.
. Excellent writing and communication abilities.
. Proficiency in MS Office Suite (CRM, Word, Excel, PPT, etc.).
. High level of resilience, professionalism, and focus in handling challenges.
. Ability to work as a team player under tight deadlines and manage multiple responsibilities.
. Interested in the work of local city-planning, geriatric care, and social support agencies.
Department : Dean's Office (College of Design & Eng)
Employee Referral Eligible:
Job requisition ID : 26925
Date Posted: 08/11/2024
Job ID: 99649841
The National University of Singapore (NUS) is a national research university in Queenstown, Singapore. Founded in 1905 as the Straits Settlements and Federated Malay States Government Medical School, NUS has consistently been considered as being one of the top and most prestigious academic institutions in the world as well as in the Asia-Pacific itself. It plays a key role in the further development of modern technology and science, offering a global approach to education and research, with a focus on expertise and perspectives of Asia. In 2022, the QS World University Rankings ranked NUS 11th in the world and first in Asia.
