Family Group: Administration
JOB PURPOSE
Support the Group Data and Strategy Office (GDSO) in the development and implementation of technology governance and processes.
MAJOR DUTIES & RESPONSIBILITIES
To oversee the Group Data and Strategy office admin operations support reporting to the Director of Group Data and Strategy Office.
Maintain and ensure the proper documentation and filing of meeting minutes, materials and proceedings.
Supports the Group Data Strategy Officer and Director
Maintaining and ensuring the governance and processes are in align with MOH and NHG policies
In coordinating and compiling information required for onward submissions to other divisions internally and externally
Act as the Group Data and Strategy Office point of contact for HR Admin and wellness, Facilities, IT Logistics, Office Admin related matters ie relocations, renovations etc
In the planning, approvals and executions of department activities ie Workplan sessions, Group conferences and study trips, team building activities etc
As secretariat of Group Data and Strategy Office committees and meetings as assigned
Other duties and responsibilities as assigned by RO.
JOB REQUIREMENTS
(a) Education/Training/Experience
Bachelors Degree Business, Arts - Communications or Social Sciences
Minimum 8 years of working experience, preferably with organization of >100 employees
Experience in the healthcare industry will be an advantage
PMETs with good honours degree and relevant working experience will be considered too.
Proficient in Microsoft 365 Productivity suite tools such as Microsoft Word, PowerPoint, Teams and data visualisation tool (i.e. Power BI) is required.
(b) Personal Attributes
Good communication skills, both written and verbal
Excellent active listening skills
Able to connect and work effectively at all levels in an organisation; with partners outside the organisation and with multiple stakeholders
A team player and able to work collaboratively with and through others
Able to understand organisational issues and challenges
Able to work in ambiguous situation with a can-do attitude. Have the tenacity and grit - Be a change agent
