Job Summary
This position will be required to handle administrative duties related to Finance and HR in operations ground such as collection and compilation of data, data entry, data analyse, prepare reports, filing of documents to respective storage area, liaise with personnel from operations and external parties. He/She will then liaise with colleagues from HQ China to explain and manage work processes involved.
Job Scope
- Responsible for the day-to-day office administrative duties related to F&B operational activities in the Singapore office.
- Confirm sales transactions in the POS/BOH system and work with our China HQ Finance team to reconcile any discrepancies.
- Submission of monthly GTO report.
- Verify with merchant service team to address any discrepancy, overcharge and undercharge issues.
- Monitor and follow-up on inbound and outbound payment.
- Process billings and categorise costs accordinglywith clarification as required by China HQ Finance team.
- Assist in annual audits and internal control reviews.
- Assist in all finance-related matters including maintenance of the finance records, reconciliation, and managing the administration of finance processes.
- Handle all administrative duties relating to HR matters and claims.
- Manage work passes related issues such as application, renewal, cancellation etc.
- Assist in submission of government surveys and other statutory submissions.
- Ensure insurance claims are submitted promptly in portal and timely renew of insurances policies.
- Maintain, up-to-date and filing records and profiles in the HR system and MOM portal.
- Maintain and verify timesheets, attendance and leaves balance for all staff.
- Prepare letters and internal announcements as and when required.
Job Requirements
- Diploma in Accounting, Human Resource, Business Administration or equivalent
- 3 to 5 years of work experience in similar role, preferably in F&B industry
- Strong analytical and problem-solving skills
- Knowledge of relevant regulations and compliance standards
- Strong written and oral communications skills
- Resilience in meeting tight deadlines and concurrently handling different tasks
- Able to work with cross-cultural teams locally and internationally
