Provide secretarial support to MD and HR Director
Manage calendar; schedules, appointments as and when required.
Administer all expense claims and ensure timely reimbursement.
Be responsible for confidential and sensitive materials/documents
Manage vehicle-related matters pertaining to Summons, Traffic Offences, Road Tax Renewal(s), COE Renewal(s), Insurance Renewal
To coordinate with Supervisors whenever vehicle is due for inspection
Responsible for ordering stationeries, pantry items, printing papers and all printing-related items (envelopes, letterheads etc.)
Handle incoming mails, distribution to respective departments and dispatch of outgoing mails.
Manage facilities including Macpherson and Tuas site and ensure office is in pristine condition at all times.
Inspect the facility on a regular basis (minimum one per week) and ensure the facility is well maintained, damaged equipment and furnishings are repaired and in working condition.
Administer use of meeting rooms and ensure they are well maintained at all times
Administer office asset disposal
Manage travel arrangements and accommodation for RISG.
Manage petty cash for RISG and be accountable for all outgoing payments.
Handle daily correspondence and document(s)
Administer all matters relating to document storage at Crown Service effectively
Prepare and issue gifts for staff (Rewarding them with badges of compliment(s))
Manage front office
Administer membership subscriptions
Acquire a good understanding of the Purchase Order (PO) processing system and raise PO when required.
Involvement in Continuous improvement projects
Maintain and Control office keys
Manage cleaners, Dispatch staff and security guards
Requirements:
Min Diploma and 3 years experience as a Office Administrator or relevant roles.
Good hands-on experience in facilities management
Excellent command of written and spoken English.
High level of confidentiality, professionalism and diplomacy as well as exceptional interpersonal and communication skills.
Posses excellent organizational and prioritizing skills.
Proficient in Google applications.
Good team player with positive work attitude.
Benefits:
5 days work week -
- 30am to 5.45pm
14 & 16 Jalan Mesin - Macpherson - Nearest MRT ; Tai Seng (Bus Number to reach : 8, 62, 90, 151)
We offer 16 days Annual Leave, AWS , Medical, Dental benefits and insurance coverage.
