Office cum business manager

Company Description

URBNarc, founded by Gaurang Khemka, focuses on creating exceptional places and designing sustainable solutions that add value to clients. Specializing in Master Planning and Design Services, URBNarc has garnered international awards and commissions across various countries like Singapore, Australia, UAE, and more. Projects are unique and tailored to the specific needs of each client, with an integrated approach to master planning, architecture, landscape, and interior design.

Role Overview :

This is a full-time on-site role for an Office cum Business Manager at URBNarc in Singapore. The role involves handling day-to-day office operations, managing business activities, coordinating with internal teams and external partners, overseeing administrative tasks, and ensuring smooth functioning of the office.

Job Description :

Admin & Secretarial (40%)

In-charge of day-to-day running of the office

Oversee office cleanliness and in charge of office cleaning lady

Perform general duties of receptionist, e.g.handling incoming calls, greeting and serving guests, etc

Administer and manage inbound/outbound mail, courier, office equipment, IT, insurance, etc

Manage office replenishment orders Stationery, pantry, name cards, etc

Relocation of office - look for premises & liaising with vendors on purchases, renovation & shifting, etc

Establish office standards, organize and improve office operations and procedures

Vet through contracts and proposals fees

Typing of correspondence, sales invoices, debit and credit notes, etc

Banking in cheques and debt collection

Process local and overseas payments and cash management

Updating cash book for cash forecasting purpose

Arrange logistics for staff for any required business trips, including hotel, airline bookings, etc

Provide partial secretarial support to Design Director: calendar, travel bookings, claims etc

Perform other related or ad-hoc duties as required

Human Resource (20%)

Assist Managers on all recruitment matters in Singapore and overseas

On boarding & off boarding of staff and related paperwork

Apply and follow through for relevant work passes online

Ensure all insurance claims and government subsidies are claimed successfully

Process staff payroll, tax and other statutory contributions, IR8A forms, tax clearance, etc

Computation of staff labour hours for project costing

Ensure personnel files and leave records are up-to-date and secure

Review and improve current HR processes

Perform other related duties as required

Accounts (20%)

Data entry into Xero Premium multicurrency

Full set of accounts for 2 sister companies Ensure accurate and timely reporting

GST filing and other statutory reporting

Prepare financial reporting to management and for ACRA filing

Liaise with auditors (if applicable), tax agents, corporate secretary, banker and government agencies/boards

All other related duties

Accounts Budgets/Forecasting/Costing, etc (20%)

Government Grants applications, submission and follow through till claimed

Prepare 3 years forecast and budget

Cashflow projections

Project and labour costing

Updating and reviewing forecasts and projections on regular basis

Other costing/reports as required from time to time

Helping Liaise with UDS India (sister company) accounts and preparing an excel summary of P&L for all companies for director.

Job Requirements :

Minimum Diploma in Admin/Business Management or Accountancy.

Minimum 5 years of relevant experience in office management.

Knowledge of Word and Outlook and preferably experience in travel bookings and calendaring.

Strong in Singapore financial accounting standards, preferably with experience in Xero. Training in Xero can be

arranged if candidate has prior accounting experience in handling full set of accounts - multicurrency.

Must be strong in Excel Advanced formulas and functions, (pivot tables and charts, data analysis a plus)

Strong interpersonal skills with the ability to communicate at all levels and diversity

Organizational abilities, attention to detail and able to multi-task

Possess a positive and pro-active attitude, resourceful and able to work independently

For candidates not strong in Accounts function, a lesser position might be offered.

Please write to [Confidential Information] and CC [HIDDEN TEXT]

Detailed resume must include current and last drawn salary for last 2 companies, reason for leaving, expected minimum salary and earliest commencement date/notice period.

We regret that only shortlisted candidates will be contacted.