P-Serv is working closely with a client in the Technology - Software space. Currently, they are scouting for Office Receptionist providing receptionist and office support. Duty as shown below (not limited to):
Receptionist
- Answer, screen and transfer calls, including taking down of messages
- Attend to walk in visitors/guests professionally
- Assist to book taxi for guest
- Receive and distribute incoming and outgoing mails / packages /mailbox
- Arrange for reception local and overseas courier services and order consignment supplies
- Assist onsite request on meeting room bookings, trainings, signage or multi-function events
- Ensure main meeting rooms are tidy and clean after each usage. Ensure rooms to be reinstate back to its original state
- Support new joiner Assure ID printing/visitor cards or onsite visitor card request and update visitor log sheet
- Support any deliveries/parcel to office, receive and redirect to recipients
- Care of Admin 3rd party vendors onsite (cleaning staff, coffee machines maintenance, monthly fruit)
- Periodically stock up stationery corner and advise manager for appropriate indent
Administrative
- Support on Admin projects and other Building & Facilities related tasks/repairs
- Ensure all Admin goods are delivered in a satisfactory manner, expiry status and follow up on any deficiencies detected
- Work with Landlord for Permit to Work and carpark request
- Administrative DO form and maintain DO filing
- Address requests via email
- Support event setup such as Chinese New Year, Hari Raya, Deevapali, Xmas etc
- Advise manager for all office supplies required
- To perform Purchase Orders and Good Receive and ensure in line with Purchasing Policy (e.g. vendors that are assign to receptionist)
Requirements:
- At least 2 years of working experience as Office Receptionist
- Comfortable to go extra mile before or after office hours if required (event days, but not frequent)
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EA License No. 90C3494
EA Registration No. R1441973 | Winson Chng
