Purpose of the Job:
Support the Centre Manager in operational matters and take charge of administrative duties within the Active Ageing Centre.
Key responsibility areas:
- Proficient in office skills including documentation management, inventory checks, and housekeeping.
- Seeking purchasing approvals with documents and submissions.
- Prepare and submit reports, claims, documentation, and statistics to both internal and external stakeholders.
- Assist in preparing for audits, handling and resolving audit issues following operational practices and procedures.
- Generate invoices for various services.
- Collect payments and issue receipts to clients.
- Coordinate with contractors for repairs and maintenance of facilities and equipment.
- Liaise with donors and manage donated items.
- Support new project ventures and development initiatives.
- Maintain PDPA and centre operational matters in confidentiality.
- Perform any other duties as assigned by the Centre Manager or Management.
Required qualifications and experience:
- Minimum of an A level or Diploma in Administration, Business Studies, or a relevant field.
- At least 2 years of administrative or operations experience in the healthcare or senior care center setting preferred.
- Proficiency in MS Office applications such as Excel, Word, and PowerPoint.
Required Competencies:
- Good administrative skills and able to multi-task.
- Ability to handle ad-hoc operational works and projects with some level of complexity.
- Passionate to work with elderly and in community setting.
- Resourceful, proactive, responsible and client-centric attitude.
- Able to manage all enquiries in a professional manner.
