Operations Admin Executive

Operations Admin Executive

. Support Operations Admin Manager in carrying out any tasks assigned

. Work closely with the Division Managers to provide administrative support for Ops

. Checking and preparation of License Agreements facilitation for signatories

. Drafting letters to tenants, landlords, authorities, and vendors etc.

. Liaise with external parties such as landlords, authorities, and vendors as required

. Application, renewal, and cancellation of licences and permits timely, including follow-up on the required documentations (such as for SFA, Liquor, Tobacco, Halal, Change of Use etc.)

. Ensure that the Tenancy Agreements and service contracts are renewed prior to expiry

. Monthly checking of NEA website for spring cleaning closure and/or renovation of stalls/ outlets to inform

. Completion of forms for submission of requests

. Checking and processing of invoices for signatories

. Meeting attendance and minutes taking where required

. Provide administrative support duties for new stall/outlet opening, closing, and renovation (such as opening/terminating utilities account, licences etc.)

. Perform menu and listing updating

. Dissemination of emails, letters, and other information to departments

. Compilation/ consolidation of data and information

. Maintain accurate and up-to-date upkeep of records in system

. Ensure proper filing of documentations

. Assist on insurance-related matters

. Preparation duties for festive season or events

. Inventory issuance and management

. Cover reception duties when required

. Other ad-hoc duties as assigned

Qualifications:

. Minimum Diploma.

. Preferably with relevant experience in operations admin or administrative roles within the F&B industry.

. Strong organizational and multi-tasking skills.

. Detailed and meticulous.

. Proficient in Microsoft word, excel and powerpoint.

. Excellent communication and interpersonal skills.

. Ability to work in a fast-paced environment and adapt to changing priorities.