Job Responsibilities:
Correspondence and Communication:
- Manage incoming and outgoing correspondence, including emails, letters, and phone calls, and prioritize messages appropriately.
- Draft and prepare official correspondence, reports, and presentations as required.
- Ensure effective communication with all stakeholders.
- Assist with the preparation of Sales Proposal and presentation.
Calendar Management and Administrative Support including:
- Coordinate travel arrangements and accommodation for staff members attending conferences, workshops, or other events.
Meeting and Event Coordination:
- Arrange and coordinate meetings, workshops, and other events, including venue bookings, catering, and logistics.
- Prepare meeting agendas, take minutes, and distribute them to relevant stakeholders.
- Follow up on action items and ensure timely completion.
Confidentiality and Data Management:
- Handle confidential and sensitive information with discretion and maintain a high level of confidentiality at all times.
- Maintain accurate and up-to-date records, databases, and filing systems, both electronically and in hard copy.
Job Requirements:
- Bachelor's Degree in business, marketing or related fields are a plus.
- Proven 1-2 years experience as a personal assistant, business development, public relation or in a similar role.
- Excellent organizational and time management skills, with the ability to prioritize tasks and work under pressure.
- Strong verbal and written communication skills, with attention to detail. Proficient in English.
- Proficient in using office software, including word processing, spreadsheet, andpresentation applications.
- Discretion and ability to handle sensitive information with confidentiality.
- Strong interpersonal skills and the ability to work effectively as part of a team.
- Flexibility and adaptability to manage multiple tasks and changing priorities.
- Willing to travel on short notice. Involves traveling 30% of your time.
