Job Summary
We are seeking a highly organized and proactive HR and Admin Assistant to provide essential support in human resources, office administration, and day-to-day operations. This role involves overseeing office maintenance, managing pantry supplies, handling data entry tasks, and assisting with packing and deliveries. The ideal candidate will have a strong attention to detail, good communication skills, and a proactive approach to managing various administrative tasks.
Key Responsibilities:
1. Purchasing of Pantry Supplies:
- Maintain inventory of office pantry supplies, ensuring adequate stock levels.
- Order, track, and replenish office pantry supplies as needed, including beverages, snacks, and other consumables.
- Coordinate with suppliers and vendors for timely delivery and quality control.
2. Administrative & Ad-hoc Support:
- Provide general administrative assistance to the HR team, including scheduling, filing, and document preparation.
- Handle other ad-hoc tasks and projects as assigned by the HR department.
3. Office Maintenance:
- Coordinate with external service providers for repairs and maintenance.
- Monitor office equipment (e.g., printers, copiers) and arrange for servicing or replacement as needed.
4. Data Entry & Record Keeping:
- Enter and maintain accurate records in HR and administrative systems
- Assist with the preparation of employee reports, documents, and other HR-related paperwork.
- Ensure the proper filing and organization of physical and electronic documents.
5. Packing & Deliveries:
- Assist with the packing and dispatching of company materials, products, or documents for internal or external delivery.
- Coordinate with courier services to ensure timely and efficient delivery.
- Maintain a record of dispatched items and deliveries for tracking purposes.
Requirements:
- Education: Minimum diploma or equivalent or relevant certification in HR, Administration, or related field preferred.
- Experience: Prior experience in administrative or HR roles is a plus but not required.
- Skills: Strong organizational and multitasking abilities.
Basic knowledge of HR functions and office administration.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Excellent communication and interpersonal skills.
Ability to work independently and in a team environment.
Attention to detail and high levels of accuracy in data entry.
Join our dynamic HR team and contribute to creating a positive work environment and supporting our employees success. Apply now!
