We are looking for a highly organized and proactive People Operations Generalist to manage and oversee the day-to-day HR and office administration operations of our Singapore office. In this pivotal role, the People Operations Generalist will play a crucial part in cultivating a positive and productive workplace, ensuring that People Operations functions are handled smoothly, efficiently, and with the highest level of organisation to maintain a seamless work environment.
Office Support
- Oversee daily administrative tasks, including support for finance, procurement, and IT operations.
- Provide meeting scheduling support for the Leadership Team and Project Leads in Singapore.
- Arrange and coordinate internal/external meetings, booking meeting rooms or venues, setting up conferencing equipment, and organising catering needs.
- Manage facility-related tasks such as office space identification, lease and asset management, and general office organisation.
- Coordinate contracts, price negotiations, and service quality with office vendors and service providers.
- Oversee procurement and management of office supplies, pantry items, assets, inventories, and office equipment maintenance.
- Monitor office expenses, manage the office budget allocations, and prepare expense reports, ensuring accurate record-keeping in collaboration with finance.
- Plan and organise internal events, including team-building activities, company meetings, training sessions, and office celebrations.
- Handle mail management and office letterbox responsibilities.
Travel Arrangements
- Coordinate and manage travel logistics for all staff, including booking flights, accommodations, transportation, and coordinating travel itineraries while adhering to company travel policies.
IT Support
- Partner with IT operations team to ensure the smooth operation of office technology, including computers, printers, and video conferencing equipment (e.g., owl-cam).
HR Support
- Manage a full spectrum of HR operations, including but not limited to recruitment, onboarding and offboarding, trainingand development coordination, employee relation, staff welfare programs and company events.
- Maintain accurate HR databases and update employee records
- Handle work pass applications, renewal, cancellation, and updates with the Ministry of Manpower (MOM).
- Participate in and help drive HR initiatives and projects aligned with business objectives.
- Assist with other ad-hoc projects or duties as needed.
Requisitions / Qualifications:
- Education: Bachelor's degree in Business Administration, Office Management, Human Resources, or a related field is preferred.
- Experience: 3-5 years of experience in HR and office administration.
Skills:
- Strong organizational and multitasking skills in a fast-paced environment.
- Proficiency in office management software (Microsoft Office Suite, Google Workspace, etc.).
- Excellent written and verbal communication skills.
- Strong ability to manage relationships with both internal & external stakeholders, including vendors and service providers.
Personal Attributes:
- A proactive problem-solver who can work independently, anticipate needs, and manage multiple tasks effectively.
- Strong interpersonal skills for engaging with staff and external relationships effectively.
