This job is with Hogarth, an inclusive employer and a member of myGwork the largest global platform for the LGBTQ+ business community. Please do not contact the recruiter directly.
Hogarth is the Global Content Experience Company. Part of WPP, Hogarth partners with one in every two of the world's top 100 brands including Coca-Cola, Ford, Rolex, Nestl, Mondelez and Dyson. With a breadth of experience across an extensive range of sectors, Hogarth offers the unrivaled ability to deliver relevant, engaging, and measurable content across all channels and media - both established and emerging.
The number of channels at our fingertips; the need for speed; and the drive for mass personalisation, all mean that brands need different solutions.
Our global team of over 7,500 craft and technology experts brings together creative, production and innovation to help clients navigate this exciting and ever-changing world of today's content experience.
We are looking for a stellar PA/EA to support our C-level Executives based in Singapore. You will provide administrative support to the leadership by effectively and efficiently handling and managing all administrative matters of and for the leadership, allowing them to focus on their main responsibility of driving the business. If you are someone who strives in a fast-paced and collaborative environment with an exceptional team spirit, we look forward to hearing from you.
What You'll Do
- Manage the day-to-day calendar, including organizing meetings and managing schedule.
- Provide travel support for Visa applications, flight reservations and hotel bookings
- Schedule, coordinate appointments for the leadership team and assist in all meeting preparation which includes setting up conferences call across different time-zones
- Prepare expense reports, audit against travel schedule and monthly credit card statements
- Works closely and effectively with the executives to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
- Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgment letters, personal correspondence and other tasks that facilitate the Senior Leadership members ability to effectively lead the company
- Provides support for pitches as required, providing coordination and support as well as liaising across offices and with the APAC team
- Any other ad-hoc tasks assigned from time to time.
Who You Are
- You have at least 3-5 years of experience in assisting an executive-level team. Experience in an agency environment is ideal.
- High proficiency in Microsoft Office (Word, Excel, Powerpoint)
- Highly organized and flexible; resilient, mature and able to deal with stress and ambiguity
- Demonstrated ability to resolve problems in a fundamentally sound manner
- Team player with strong interpersonal, and collaboration skills
- You work well in a fast paced environment and are a proactive self-starter with excellent communication in both verbal and written English.
Diversity & Inclusion
Hogarth is an equal-opportunity employer. That means we believe in creating a truly inclusive culture that values diversity, equity and inclusion for everyone through our ideas, our people, how we behave and how we conduct ourselves. We strive to recruit people from diverse backgrounds and support them to achieve long-term success. This not only makes Hogarth a better company and place to work, but an environment where everyone can give their point of view, experience connection, enjoy opportunity and feel a sense of belonging.
We welcome applications from everyone, regardless of race, ethnicity, religion or belief, gender, gender identity, age, national origin, marital status, military veteran status, genetic information, sexual orientation, or physical or mental disability. As part of our commitment to making our hiring processes as equitable as possible, we are currently rolling out a policy which ensures that hiring managers review CVs only after they have been processed through an automated anonymisation system. This aims to ensure that all candidates are considered for interview based solely on their experience and what they can bring to the role. The solution, provided by MeVitae, scans and redacts CVs to reduce potential reviewer bias.
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