Personal Assistant ( Family Assistant ) to Director

PA to Chairman / CEO: - Schedule Planning and General Arrangement

. Follow up projects status with respective managers and report to Chairman/CEO.

. Attend meetings and prepare meeting minutes.

. Handle confidential documents ensure they remain secure.

. Maintain electronic and paper records ensuring information is organized and easily accessible.

. Maintain Chairman/CEO schedule and assist in planning appointments, board meetings, conferences, business meeting etc.

. Handle and priorities all outgoing or incoming correspondence (e-mail, letters, packages etc.)

. Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping of claims.

. General local and overseas trip arrangement for Chairman/CEO or the guests such as flight booking, hotel and restaurant reservation, etc.

. To represent or to lead and follow up on behalf of Directors for some of the business units report, meeting minutes, project progress and other task as assigned.

. Business Travelling for the purpose of business operation meeting, inter-company visit, factory visit, and any others if required

. To assist some of the family personal matters - activities, party, household procurement, children non-academic activities arrangement.

. Local travelling or oversea travelling if required.

. Any ad- hoc assignment as per the Management requirements.

Qualifications:

. Proven experience as a Personal Assistant or in a similar executive support role.

. Relevant Degree Holder or professional Diploma in Secretary.

. Excellent organizational and time management skills with the ability to prioritize effectively.

. Strong communication and interpersonal skills, with a professional and courteous demeanour.

. Proficient in Microsoft Office Suite and other relevant software.

. Ability to maintain confidentiality and handle sensitive information with discretion.

. Proactive, resourceful, and able to anticipate the needs of the CEO.