Key Duties & Responsibilities
- Travel arrangement. Plan, organize and book all travel arrangements, including flights, hotel accommodations, and transportation. Coordinate itineraries and ensure travel visas and other required travel documents are obtained for travel. Provide prompt support to the CEO for any last-minute adjustments.
- Manage emails and correspondences. Draft, review and respond to correspondence on behalf of the CEO, ensuring accuracy and consistency with the CEO's preference and directive.
- Calendar and schedule management. Manage and coordinate heavy meeting schedules and appointments, and events.
- Meeting preparation and coordination. Organize and prepare materials for meetings, including agendas, presentations and reports. Take minutes and follow up on action items to ensure timely completion.
- Responsive communication and correspondence. Act as the first point of contact for the CEO, manage calls, emails, and messages with professionalism. Handle, respond or redirect inquiries on behalf of the CEO promptly, ensuring communication flow efficiently.
- Event planning and coordination. Assist in planning and execution of the corporate and personal events for the CEO.
- Personal support. Assist the CEO with personal tasks and errands.
- Manage high level of discretion and professionalism in handling sensitive personal matters for the CEO.Assist
- Assist in coordinating various projects and and when assigned.
Job Requirements
- At least 6 years of proven experience as an Executive or Personal Assistant, preferably supporting high-level executives
- Able to undertake frequent business trips to Indonesia
- Responsiveness and efficiency. Strong ability to manage tasks quickly and adapt to changing priorities seamlessly. Positive disposition
- Strong organization skills. Multitasking abilities with meticulous attention to detail
- Proficiency in Microsoft office skills including Excel, Word and PowerPoint
- Strong communication and interpersonal skills
- Discretion and confidentiality. Ability to handle confidential information with trustworthiness
