We have an immediate opening for a Personal Assistant. You will provide support for personal matters to our Chairman and his family.
Role &Responsibilities
- Manage calendars extensively, including resolving schedule conflicts and prioritizing commitments for both internal, external and personal schedule
- Able to reply to messages/emails even after office hours
- Responsible for the procurement of all household items (e.g., groceries, cleaning supplies, etc.)
- Responsible for household affairs including purchasing daily necessities and house maintenance
- Making sure smooth operations in the family home
- Arrange travel including flights, ground transportation, lodging, dining and other activities
- Conduct event planning and coordination of team off-sites/events upon request
- Assist in arranging and organizing events/gatherings
- Hosting responsibilities on trips and at events when asked to be in attendance
- Supervise and schedule roster of household staff (domestic helper, driver, etc.)
- Perform translation in Chinese and English when required
- Run errands, and any other hoc duties assigned by the family.
What you'll need:
- Minimum of 2 years experience as a Family Personal Assistant / Butler or other related experience.
- Tech savvy - Proficient in Microsoft Office Suite and ability to pick up new software quickly
- Excellent written and verbal communication skills
- An ability to seek out information beyond what is plainly presented to you, with an aim to understanding Personal Assistant goals & actively finding ways to be helpful in executing these goals
- Self-directed, with a proactive attitude and excellent project management skills
- Exceptional organizational, analytical, and creative skills and solve problems with limited resources and a calm under pressure mentality
- Laser-focused when it comes to attention to detail and accuracy
- Able to multitask, prioritize, and strong time management committed to getting the tasks done.
- Mature and professional with a positive demeanor
- Excellent interpersonal skill, coordination, meticulous, organizes and able to keep things confidential.
- Flexible, adaptable, able to work under pressure, problem-solving skills, and a team player
