Personal Assistant

JOB DESCRIPTION

. Provide full secretarial and administrative support to the Director.

. To ensure that the Director's calendars are updated timely to capture all the appointments, dining arrangements, flight schedules and meetings.

. Arrange travel arrangements (flight, hotel, visa, transport, dining etc).

. Facilitate meetings (including taking meeting minutes, equipment set-up, sending reminders), workshops, conferences, seminars, events, business-related activities, and organizing catering when necessary.

. Primary point of contact between the Director and all other stakeholders.

. Handle requests, feedback, and queries quickly and professionally.

. Expense claims for the Director.

. Purchases for any item online when required for the Director.

. Coordinate with drivers for transport requests for the Director or when required.

. To run personal errands for the Director when required.

. Coordinate with other overseas PAs as and when required.

. Assist with the preparation of PowerPoint presentation slides or any other office work required.

. Any other ad-hoc duties assigned.

JOB REQUIREMENTS

. Diploma in Business Administration or related disciplines.

. At least 5 years of relevant experience in or similar capacity.

. Excellent problem-solver, can suggest options and alternatives to solve day-to-day obstacles.

. Excellent communication skills (both written and oral).

. Strong team player with excellent interpersonal skills.

. Pro-active, versatile, and highly independent with a positive working attitude.

. Able to work late on occasion weekends when the need arises.

. Ex-cabin crew will be an advantage.

. Able to start work immediate will be an advantage.

. Experience in supporting C-suite level.