Job Posting: Personal Assistant to Sales & Operations Director
Salary range: SGD4,000 to SGD6,000
Location: Singapore, Ubi
Key Duties & Responsibilities | About the Role
Reporting to the Head of Department for Sales & Operations, you will be exposed to a fastpace,
dynamic & friendly working environment. This role will require you to work with various
department heads, technology vendors and corporate customers closely. You will engage
often with business counterparts locally and overseas. Potentially, as you grow, you may be
promoted to a managerial role or a department head, given the career prospect layout for you.
As the Personal Assistant, you will provide administrative/ secretarial support
(including but not limited to):
- Research, prepare & handle confidential-related matters
- Maintain efficient filing system of internal, external and confidential business documents
- Attend meetings and corporate events on behalf whenever required & necessary
- Organizing/ managing appointments with prospective & existing clients, including setting venues where necessary
- Calendar management, agenda preparation, manage emails drafting & phone calls
- Assist in responding to selective emails on behalf to vendors, business partners, supplier etc.
- Prepare presentation materials only when necessary
- Professional and courteous telephone screening & liaison both internally and externally
- Scheduling conference calls and video conferences, whenever necessary
- Minutes taking for meetings
- Follow up on due course of actions after meetings and discussions
- Greet and co-ordinate on guests and visitors
- Assist in screening, filtering & hiring of candidates only for selected & key positions, working closely with the HR department
- Organizing events for team bonding, team gathering session
- Assist in official errands for company with collection and delivery of hand-hold items e.g. during festive seasons such as corporate gifts and deliver to key customers
- Occasionally assist in HOD's personal errands e.g. bills payment, arranging appointments with associates for lunch meetings, managing personal appointments etc.
- Assist in ad-hoc tasks as and when required
Qualifications & Experience | About You
The ideal Personal Assistant:
- Min. degree Holder (in business management or related field) with 3 to 5 years of relevant working experience
- Proficient in MS office (Excel, Word, Outlook, PowerPoint)
- Strong interpersonal skills, excellent oral, written and verbal communications skills
- Ability to communicate effectively with business contacts via the phone, email, video and presentations
- Able to assist in MS Teams & Zoom on-line-meeting to manage internal & external meetings
- Independent, resourceful & a good team player is a must
- Meticulous and well-organized
- Positive working attitude, trustworthy and willing to learn
- Must be adaptable with fast-pace working environment
- Preferably someone with valid Singapore driving license but not a must
- Adaptable to a desk-bound role in an office environment 5-days work week
- Sales/Customer service relationship background is a plus
- The ideal candidate will be fluent in Mandarin and comfortable speaking and translating to Chinese counterparts.
Our Client's HR benefits include (but are not limited to):
- Medical Insurance
- Birthday Leave
- Family Care Leave
- Exam Leave
- Marriage Token & Marriage Leave
- Yearly Gadget Claim
- Yearly Optical Claim
- Yearly Dental Claim
- Completion Bonus
- Business Traveling Opportunities
We welcome your application if you are enthusiastic about becoming an essential part of our client's team and believe you have what it takes to excel in this role. Please provide your updated resume, cover letter, and relevant supporting documents.All applications will be treated in the strictest confidence. We regret that only shortlisted candidates will be notified.
Ivan Tan Wai Hong (EA Reg No: R2199004)
Director of Talent Acquisition and Relationships
Empowering Progress, Inspiring Solutions
Trific Solutions Pte Ltd (EA Licence Number: 23C1893)
7500A Beach Road #05-319, The Plaza Singapore 199591
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