PGP Transport Supervisor

RESPONSIBILITIES :

Safety

. Responsible for ensuring compliance at Golden Rules & Driver Safety Policy

. Responsible for the assurance that the following activity are being done and working:

- Driver Duty Hours Compliance & Monitoring

- Pre & Post trip inspections

- Compliance to Tire & Seatbelt

- Compliance to Brake Testing as schedule

- Compliance to Green Folder Requirement (Transport Safety Directives) for plant sites & gas & gears

. Conduct validations of above mentioned activity to check compliance

. Responsible for ensuring customer site & routes are properly assessed prior to any delivery

. Carry out adequate risk assessmenl in new customers or site visited

. Responsible for ensuring On Board Computer (OBC), fatigue and distraction violations are monitored and addressed

. Coordinate and follow up with hauler for the consequence management applied to those violators and secure copy for proof

. Provide solution and agreed actions and including follow up to ensure those risks has been eliminate or reduce as agreed.

. Conduct analysis on OBC, fatigue and distraction violations to identify action to take to minimize the violation as well as the risk

. Ensures compliance to distribution operations in all safety requirement

. Practices Linde Safety standard by training staff and having a well maintained Fleet.

. Participates in the incident investigations if any.

. Responsible for ensuring all drivers and helpers are competent and properly trained.

. Coordinate with hauler and ensure compliance for all safety requirement

. Ensure vehicle maintenance schedule & SAP PM.

. Ensure compliance/ closure of Audit Action Points/ CAR's appropriate to the location

Financials

. Improve Distribution KPI though efficient operations (cost/nominal, cost/km, capacity utilization, time utilizations)

. Assist in country programs and evaluates feasibility with impact to costs.

. Ensure delivery schedules are at optimum cost

. Ensure accuracy of hauler billing (reliability, km run)

. Ensure all trips have corresponding post trip approval form

. Check, validate and sign hauler billing to ensure accuracy ( if applicable)

. Analyse cost and identify areas for improvement

Customers

. Ensure Schedule compliance of trips to customers based on orders

. Maintain close communications with key stakeholders in dispatch, customer service, sales, operations, transport and production to ensure timely completion of schedule and producing the most cost and operationally effective schedule daily.

. Maximize time and capacity utilization of vehicles

. Reduce product return or backloads to site by continuously improving the scheduling process.

. Manage situations of product shortage, plant shutdown, vehicle shortage and any other situations that can negatively affect scheduling efficiency with the relevant stakeholders to ensure minimal stock outs.

. Pro-actively inform customers of potential delays in delivery.

. Ensures that all critical functions are in operations

. Ensure availability of trucks for respective sites and related equipment.

. Ensure timely and accurate submission reports

. Ensure timely communication and coordination to all concerned

. DIFOT/ Bulk Service Measure monthly reporting on distribution performance, and explore/implement improvement measures

Internal Process

. Accountable by ensuring timely and accurate reporting/submission such as but not limited to:

. Monitor deliveries via OBC and raise any potential issues immediately to immediate superior

. Coordinate with Sales if there is unavailable product of possible delivery failure

. Make a daily round in the plant to check status of fleets.

. Ensures that all policies, procedures and work instructions affecting quality in the areas of operation are complied and implemented at all times by their staff

. Ensures that all documented procedures affecting their areas of operation are updated whenever these are proven to be ineffective

. Responsible for the contractor management of the site

. Implement Best Operating Practice & benchmarking

. Conduct self-audit for transport operations

. Execute maintenance schedule of all distribution fleet & related equipment

. Ensure compliance of service providers to distribution standard operating procedure

. Actively participate in maintenance of ISO/other accreditation

. Ensure that defect monitoring systems are working and all defects raised are properly addressed.

REQUIRMENTS :

• Proficiency in using MS Office skills, SAP (MM) module etc would be advantageous.
• Ability to take quick decisions based on circumstances, data support system
• Good understanding of the internal and external interfaces
• Awareness about the statutory and corporate rules and regulations
• Having good communication skill to interact with customers, contractors & drivers
• People Management
• Teamwork
• Transparency & Collaboration
• Minimum diploma with experience in Logistics / Supply Chain / Distribution Management
• Minimum 3 years experience in logistics of any industry , preferably cryogenic industry (Liquid Oxygen, Liquid Nitrogen, Liquid Argon) will be an added advantage
• Experience of managing various interfaces as transporters, statutory bodies for strengthening the overall logistics function.