Procurement Assistant

Job Description

• Identify and collaborate with new or existing suppliers for procurement activities, ensuring a thorough evaluation process covering quality, service, price competitiveness, and other relevant criteria.
• Maintain adequate stock levels by monitoring and replenishing supplies to meet the needs of staff and job sites.
• Send Requests for Quotes (RFQs) to suppliers, evaluate responses, and select the most competitive bids.
• Negotiate prices, lead times, and contract terms with suppliers.
• Ensure timely placement of all Purchase Orders.
• Prepare contract documents that outline contractors responsibilities and liabilities, safeguarding Puretech's interests.
• Verify supplier invoices by matching them with supporting documents like PR, PO, and DO.
• Track orders to ensure timely delivery, receiving, issuing, and distribution to the appropriate staff or job sites.
• Review supplier invoices against purchase orders, ensuring accurate entry, and submit to the finance department promptly.
• Prepare necessary documentation for shipments from both local and overseas suppliers, coordinating shipment and logistics arrangements.
• Maintain updated and organized records and documentation for the Purchasing Department according to ISO standards and guidelines.
• Ensure effective coordination among departments, suppliers, vendors, and contractors concerning purchasing and supply matters.
• Keep up-to-date supplier price lists.
• Organize drivers and manage related arrangements.
• Perform other duties as assigned.

Requirements

• Minimum Diploma or higher qualification.
• At least 1 year of experience in procurement, ideally within the Construction or Electrical Engineering sectors.
• Bilingual skills required.
• Strong organizational and follow-up skills with attention to detail.
• Excellent interpersonal skills, able to interact professionally and responsively with all levels, both internally and externally.
• Familiarity with the procurement process.
• Exceptional negotiation skills.