Job Description
Key Responsibilities
Procurement
- Adhere to the principles of Transparency, Open and Fair Competition, and Value for Money in all procurement activities.
- Execute procurement activities in accordance with the PCF Purchasing Policy and standard procurement procedures.
- Administer tenders including drafting of tender specifications, publication, briefings, responding to enquiries, tender closing, conducting clarifications, evaluations, seeking approval, contracting, etc.
- Guide and work with PCF divisions, departments and centres to finalise requirements, evaluations, approval papers, etc.
Systems and Processes
- Support the administration of the procurement system.
- Support the review and updating of standard operating procedures.
- Support spend analysis and demand aggregation projects, and process automation initiatives.
Contracts Management
- Support the maintenance of the contracts database and issue reminders for contract renewals in a timely manner.
- Support periodic reviews of the Conditions of Contract, and support contract disputes resolution.
Training
- Support the preparation of training content and conducting of procurement training sessions and centre engagement sessions for PCF divisions, departments and centres.
- Draft and issue procurement advisories and quarterly newsletters.
Administration
- Process vendors registration and respond to enquiries.
- Conduct review of purchase orders and support audits.
- Perform filing and office management.
- Any other duties assigned.
Job Holder Requirements and Qualifications
- Degree with a minimum of 2 years relevant working experience or Diploma with a minimum of 4 years relevant working experience.
- Experience in administering tenders and using procurement systems is a must.
- Proficient in MS Word, Excel and PowerPoint.
- Excellent organising, presenting and writing skills.
- Able to work in a fast-paced environment.
We regret that only shortlisted candidates will be notified.
